St._Clair_Co_DHR_Lawn_Service_Specifications_FY2027_ALL.docx
DOCX document 20 KB Posted
- Attached to
- DHR St. Clair Co - FY27 Lawn Service
- Solicitation number
- SRC0000037257
- Issued by
- Shelby County, Alabama
About this file
This is a lawn service specification document for St. Clair County Department of Human Resources (DHR) in Pell City, Alabama, for fiscal year 2027. The county is soliciting quotes for comprehensive lawn maintenance services at 213 Fox Hollow Boulevard. A mandatory site visit is required for all vendors, including the current supplier, on Monday, October 26, 2026, from 8:30 AM to 3:30 PM; vendors must attend and sign the sign-in sheet to have their quotes accepted. The scope of work includes three primary service lines: grass cutting (not to exceed 20 cuts per fiscal year, with 15 cuts during the growing season), shrub and hedge trimming (limited to two times per year), and water retention area maintenance (six cuts during April through September). Each grass cutting service must include weed eating in shrub beds, trimming around fences and buildings, edging along sidewalks and parking lots, removal of grass and weeds from pavement, mulching leaves, and debris removal. The contract period runs from October 1, 2026, through September 30, 2027, with pricing valid through December 31, 2026.
Pricing shall be submitted on a unit basis, with vendors providing separate costs per cutting for lawn service, per trim job for shrub trimming, and per cut or trim for water retention areas. All prices are firm and fixed from the quote date through September 2027. Payment terms are net 30 days in arrears following service completion, with no invoices to be submitted or dated prior to service completion. Vendors may elect to provide pricing for any service lines applicable to their capabilities, with shrub trimming pricing required only for offices with shrubs. Services can be performed either weekdays (Monday through Friday) or weekends, at the vendor's discretion, coordinated with the DHR County office point of contact, Lisa Bean (205-812-2148).
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St. Clair Co DHR Lawn Service Specifications FY2027-ALL Site Visit – Required: Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR Finance/Purchasing Office.
MANDATORY SITE VISIT: MONDAY, OCTOBER 26, 2026 8:30 AM – 3:30PM
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 12/31/26. Price quotes are for Fiscal Year 2027 Prices are firm and fixed from date of valid quote through Sept 2027 PO period October 01, 2026 – September 30, 2027 Address:
St Clair Co DHR 213 Fox Hollow Blvd.
Pell City, Alabama 35125 POC: Lisa Bean 205-812-2148 Primary Main Line: 205-812-2100 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026 – September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
Line 3: Water retention area/ponds (with or without water retained shall be cut):
· Water Retention area: shall be 6 cuts during April – September (once per month)
· Cut/trim/spray with or without water retained as pond.
· Unit price is cost per each cut/trim/spray retention pond area and or drain areas.
· Unit price must include cost for services required for water retention areas.
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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