DHR Shelby Co - FY27 Lawn Service

Shelby County Department of Human Resources (DHR) is soliciting quotes for fiscal year 2027 lawn maintenance services at its county office at 987 Highway 70, Columbiana, Alabama, with a mandatory site visit today, October 26, 2026, and quotes due October 28, 2026. Vendors must attend the site visit and sign the attendance sheet to have their quotes considered, and the incumbent contractor faces the same requirement.

Scope covers grass cutting not to exceed 20 cuts per fiscal year, with 15 cuts anticipated during the growing season, and shrub and hedge trimming limited to two times annually. Pricing must include weed eating, edging, debris removal, leaf mulching, and cleanup of sidewalks, walkways, parking lots, and surrounding areas. Pine straw replacement and bed spraying are excluded. Pricing is unit-based, per cut for grass cutting and per trim job for shrub trimming. Service occurs on weekdays or weekends as coordinated with DHR point of contact Ramona Hutchinson at (205) 669-3077.

The contract period runs October 1, 2026 through September 30, 2027. Pricing is firm and fixed through September 2027, and quotes remain valid through December 31, 2026. Price escalation requests may be considered if supported by justification and documentation, with increases not to exceed five percent of annual contract cost. The contract may be renewed annually by written agreement, with total cost not to exceed $25,000 including renewals, or a total of five years, whichever is less restrictive. Payment is net 30 in arrears after service completion, and no invoice may be submitted or dated before completion. The State reserves the right to conduct cost realism and price reasonableness analyses and to cancel for convenience.

Suppliers must register in Alabama Buys and participate electronically through the Public Solicitation site. Suppliers must certify sales tax compliance under Act No. 2006-557, verify E-Verify enrollment if employing workers in Alabama, and comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. A Disclosure Statement is required within ten days of award for contracts exceeding $25,000, and professional licenses and certificates of insurance are required upon request.