Shelby_Co_DHR_Lawn_Service_Specifications_FY2027___no_WR_.docx
DOCX document 17 KB Posted
- Attached to
- DHR Shelby Co - FY27 Lawn Service
- Solicitation number
- SRC0000037288
- Issued by
- Shelby County, Alabama
About this file
This document is a lawn service specification for Shelby County Department of Human Resources (DHR) in Alabama for Fiscal Year 2027. The requestor seeks comprehensive lawn maintenance services for the DHR County office located at 987 Highway 70, Columbiana, Alabama 35051. Services include grass cutting (not to exceed 20 cuts per fiscal year, with 15 cuts anticipated during the growing season), shrub and hedge trimming (limited to two times annually), and related grounds maintenance tasks. A mandatory site visit is required on Monday, October 26, 2026, from 8:30 AM to 3:30 PM, and vendors must sign an attendance sheet to have their quotes accepted; quotes must remain valid through December 31, 2026. The contract period runs from October 1, 2026, through September 30, 2027, with service to be performed on weekdays (Monday through Friday) or weekends as coordinated with the DHR County office point of contact, Ramona Hutchinson at (205) 669-3077.
Pricing shall be firm and fixed from the date of valid quote through September 2027, with unit pricing required per cut for grass cutting services and per trim job for shrub trimming. All pricing must include the specified service requirements, such as weed eating, edging, debris removal, leaf mulching, and cleanup of sidewalks, walkways, parking lots, and surrounding areas. Payment terms are net 30, paid in arrears following service completion, with no invoices to be submitted or dated prior to service completion. The incumbent contractor is eligible to participate but must attend the mandatory site visit to have their quote considered. The specification excludes pine straw replacement and bed spraying services.
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| File | Type | Posted |
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| DOPQQBPV4.08.26.pdf |
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Shelby Co DHR Lawn Service Specifications FY2027 (no WR) Site Visit – Required: Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR Finance/Purchasing Office.
MANDATORY SITE VISIT: MONDAY, OCTOBER 26, 2026 8:30 AM – 3:30PM
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 12/31/26. Price quotes are for Fiscal Year 2027 Prices are firm and fixed from date of valid quote through Sept 2027 PO period October 01, 2026 – September 30, 2027 Address:
Shelby Co DHR 987 Highway 70 Columbiana, Alabama 35051 POC: Ramona Hutchinson (20)5-669-3077 Main line (205) 669-3000 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026 – September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cut must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings are limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming
INVOICING: Payment terms shall be net 30, paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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