DHR Pickens Co - FY27 Lawn Service

Pickens County Department of Human Resources (DHR) is soliciting Round 1 quotes for FY2027 lawn service at its facility at 401 Tuscaloosa Avenue, Carrollton, Alabama, with quotes due October 29, 2026. Attendance at a mandatory site visit on Tuesday, October 27, 2026, from 8:30 a.m. to 3:30 p.m. is a condition of eligibility, and vendors must sign the attendance sheet. Quotes will not be accepted from vendors who do not attend. The solicitation runs under the State of Alabama Office of the Chief Procurement Officer's Quick Quotes terms, and suppliers must be registered in Alabama Buys and participate electronically.

The scope covers grass cutting, not to exceed 20 cuts per fiscal year, with 15 cuts expected during the growing season at 2 to 3 cuts per month in spring and summer. Shrub and hedge trimming is limited to two times annually, in spring and fall. Each cut includes weed eating around shrub beds, trimming around fences and buildings, edging, removing grass and weeds from sidewalks and parking lots, blowing clippings and leaves, fine mulching leaves on the lawn, and removing trash and debris. Pine straw replacement and bed spraying are excluded. Vendors may quote weekday or weekend service, coordinating schedules and grass cutting heights with the DHR county office point of contact.

Pricing is submitted as unit prices per cut and per shrub trim job, inclusive of all specified services. Prices are firm and fixed through September 2027, and quotes are valid through December 31, 2026. The contract term runs October 1, 2026, through September 30, 2027, and may be renewed annually by written agreement. Total contract cost, including renewals, may not exceed $25,000 or five years from the effective date, whichever is reached first. The State reserves the right to conduct cost realism and price reasonableness analysis. Price escalation is available only for significant material, labor, or contract component cost increases outside the supplier's control, capped at 5 percent of annual contract cost. Payment is net 30 in arrears, with invoices dated only after service completion.

Suppliers must certify they are not debarred or suspended, comply with federal immigration law, and do not engage in boycotts of jurisdictions with which the State maintains open trade. Vendors employing one or more people in Alabama must verify E-Verify enrollment within five calendar days of notification. Janice Lowe (659-237-8218) is the primary contact, and Sean Harcrow (659-237-8244) is secondary.