Pickens_Co_DHR_Lawn_Service_Specifications_FY2027__No_WR_.docx
DOCX document 17 KB Posted
- Attached to
- DHR Pickens Co - FY27 Lawn Service
- Solicitation number
- SRC0000037284
- Issued by
- Montgomery County, Alabama
About this file
This document is a lawn service specification for Pickens County Department of Human Resources (DHR) in Alabama for Fiscal Year 2027. The specification outlines requirements for grass cutting and shrub trimming services at the DHR facility located at 401 Tuscaloosa Avenue, Carrollton, Alabama 35903. Vendors must attend a mandatory site visit on Tuesday, October 27, 2026, from 8:30 AM to 3:30 PM and sign the attendance sheet to be considered; quotes will not be accepted from vendors who fail to attend. The contract term runs from October 1, 2026, through September 30, 2027, with price quotes valid through December 31, 2026. The scope of work includes grass cutting services not to exceed 20 cuts per fiscal year (with 15 cuts expected during the growing season, with 2-3 cuts per month during spring and summer), and shrub and hedge trimming limited to two times annually (once in spring and once in fall). Each grass cutting service must include weed eating around shrub beds, trimming around fences and buildings, edging grass lines, removing grass and weeds from sidewalks and parking lots, blowing clippings and leaves, fine mulching leaves on the lawn, and removing trash and debris. The primary point of contact is Janice Lowe at 659-237-8218, with Sean Harcrow as secondary contact at 659-237-8244.
Pricing shall be submitted as unit prices per cut for grass cutting services and per trim job for shrub trimming, with all unit prices including the specified service requirements. Prices are firm and fixed from the date of the valid quote through September 2027. Payment terms are net 30, paid in arrears after service completion, with invoices submitted and dated only after work is completed. The specification does not include replacing pine straw or spraying of beds. Vendors may provide quotes for either weekday (Monday-Friday) or weekend service performance, with coordination of schedules and grass cutting heights required with the DHR County office point of contact.
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| File | Type | Posted |
|---|---|---|
| DOPQQBPV4.08.26.pdf |
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Pickens Co DHR Lawn Service Specifications FY2027 (no WR) Site Visit – Required: Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR Finance/Purchasing Office.
MANDATORY SITE VISIT: TUESDAY, OCTOBER 27, 2026 8:30 AM – 3:30PM
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 12/31/26. Price quotes are for Fiscal Year 2027 Prices are firm and fixed from date of valid quote through Sept 2027 PO period October 01, 2026 – September 30, 2027 Address:
Pickens Co DHR 401 Tuscaloosa Avenue Carrollton, Alabama 35903 POC: Janice Lowe 659.237.8218 - Primary Sean Harcrow 659.237.8244 Main line 659.237.8299 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026 – September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cut must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings are limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
INVOICING: Payment terms shall be net 30, paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
File details come from the government source that posted it. Updated .