DHR Montgomery Co - FY27 Lawn Service

Montgomery County Department of Human Resources in Alabama is soliciting quick quotes for FY2027 lawn service at 3030 Mobile Highway, Montgomery, with a mandatory site visit on October 27, 2026 and quotes due October 29, 2026. Vendors must attend the site visit and sign the sign-in sheet, or their quotes will not be accepted. The specification also requires the current supplier to attend.

Scope covers grass cutting, capped at 20 cuts per fiscal year with 15 expected during the growing season at two to three cuts monthly in spring and summer. Each cut includes weed eating in shrub beds, trimming around fences and buildings, edging along sidewalks and parking lots, removing grass and weeds from pavement, mulching leaves, and debris removal. Shrub and hedge trimming is limited to two trimmings annually, one in spring and one in fall, with all cuttings removed from the property. Pine straw replacement and bed spraying are excluded. Vendors may work weekdays or weekends, coordinating with the county office contacts, Joanne Compton at (334) 293-3447 or Shelia Rogers at (334) 293-3132.

Vendors must be registered in Alabama Buys and respond electronically through that platform, with inquiries submitted through the Supplier Portal. Foreign entities must register with the Alabama Secretary of State, and vendors with in-state employees must verify E-Verify enrollment within five calendar days of notification or face bid rejection. Suppliers must certify that they and their affiliates collect Alabama state and local sales, use, and lease taxes. The State reserves the right to conduct cost realism and price reasonableness analysis, and it may request proof of qualifications, including manufacturer reseller authorizations, professional licenses, and certificates of insurance after bid opening.

Pricing must be firm, fixed unit prices per cut for grass cutting and per trim job for shrub trimming, valid through December 31, 2026. Payment is net 30 on invoices submitted in arrears after service completion. The contract may be renewed annually by written agreement for up to a total contract cost of $25,000 or a maximum of five years from the effective date. Price increases may be considered for significant cost increases outside the supplier's control, capped at 5 percent of annual contract cost and tied to industry indices or the Consumer Price Index.