DHR Marshall HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is seeking qualified contractors for a one-time HVAC filter replacement project across multiple county offices, with a specific focus on Marshall County in this round of procurement. The contract requires replacing all HVAC filters with pleated MERV 10 rated or HEPA filters that meet ASHRAE standards, excluding boilers and chillers. Potential bidders must attend mandatory site visits scheduled for April 4th, with services to be completed no later than May 30, 2025. Technicians performing the work must have a minimum of 5 years of HVAC experience and be prepared to complete comprehensive documentation, including photographs and inspection forms. The procurement process requires suppliers to be registered in Alabama Buys, submit electronic quotes, and follow specific site visit protocols, with disqualification possible for non-compliance. Bidders must provide comprehensive pricing covering all costs including travel, labor, materials, filter procurement, and disposal, with services to be performed Monday through Friday between 8:00 am-4:00 pm.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation, bidders must comply with Alabama's standard procurement requirements, including the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and E-Verify program enrollment. Contractors must possess a current business license and adhere to the state's standard terms and conditions for quick quotes. The procurement documents do not specify a precise budget range or award value, though the comprehensive nature of the filter replacement across multiple county offices suggests a potentially significant contract opportunity. Payment will be processed on a Net 30 basis after verification and approval of completed work. The contract appears to be open to qualified HVAC service providers who can meet the technical specifications, demonstrate appropriate experience, and successfully complete the mandatory site visit requirements for the specified county locations.