DHR Lawrence Co HVAC Filter replacement

The State of Alabama's Department of Human Resources (DHR) is seeking qualified HVAC contractors to perform a comprehensive one-time air filter replacement service across multiple county offices, with Lauderdale County being part of the targeted service area. The procurement involves replacing all HVAC filters in county DHR offices, specifically requiring standard pleated filters with a minimum MERV rating of 13 and HEPA filters, with explicit exclusions for boilers and chillers. Technicians must possess a minimum of 5 years of HVAC experience and will be responsible for complete filter replacement, including proper documentation, photographing, labeling, and disposal. A mandatory site visit is required for potential bidders, with a rescheduled site visit date of April 25, 2025, across five county locations including Colbert, Franklin, Lawrence, Morgan, and Madison Counties. The project requires strict compliance with ASHRAE standards, with all work to be completed by May 30, 2025, and contractors must provide comprehensive pricing that includes all associated costs such as travel, labor, materials, and equipment.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation, suppliers must meet several critical qualifications, including having a current business license for each awarded office location. Suppliers must be registered through Alabama Buys and comply with state-specific regulations such as the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and E-Verify program verification. The procurement follows standard state quick quote procedures with net 30 payment terms, processed after verification and approval of completed work. Although a specific budget range is not detailed, the multi-county scope suggests a potentially significant contract value. Suppliers will be required to provide comprehensive documentation, demonstrate technical expertise, and adhere to stringent state procurement guidelines, with the potential for disqualification if site visit requirements are not met or if they fail to meet the specified technical and procedural standards.