DHR Greene Co Termite Bond Service Renewal FY27

The State of Alabama Office of the Chief Procurement Officer is requesting quotes for annual termite bond renewal services at the Greene County Department of Human Resources facility located at 36 Park Street in Eutaw, Alabama, with quotes due September 11, 2026. This is a Round 2 procurement; site visits are not required.

The scope covers one year of termite bond coverage using the Sentricon Termite Bait System with Always Active Technology, protecting against ground-borne Native Eastern Subterranean termites and Formosan termites. Service includes initial station installation, first-year inspection and monitoring, ongoing baiting and monitoring, and automatic renewal coverage contingent on specification compliance. The termite bond is a one-time annual charge, not a monthly recurring fee. Payment terms are Net 30 in arrears following service completion, with no invoicing prior to completion and no proration if service is cancelled after year one. Suppliers must maintain all necessary insurance coverage.

The resulting contract may be renewed annually by written agreement, up to a total contract cost of $25,000 or a total time period of five years from the effective date. Price escalation during contract performance is limited to a maximum of 5 percent of annual contract cost and requires written approval from both parties, with increases not to exceed industry-specific or Consumer Price Index increases during the same period. Renewal pricing adjustments after the third year require written justification and supplier documentation reviewed by DHR.

All suppliers must be registered in Alabama Buys, comply with E-Verify enrollment requirements if employing staff within Alabama, maintain Alabama sales tax registration and remittance compliance, and certify they are not debarred or suspended from state contracting. Suppliers must also comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. The State of Alabama is exempt from sales tax.