DHR Fayette Co HVAC filter replacement

The Alabama Department of Human Resources (DHR) is seeking competitive quotes for a statewide HVAC filter replacement project across multiple county offices, with a specific focus on a one-time service to replace all HVAC filters in DHR facilities. The procurement requires mandatory site visits for potential suppliers between March 20 and April 21, 2025, with quotes due by March 27, 2025. Suppliers must replace pleated and HEPA filters with a minimum MERV rating of 13, ensuring 99.97% particle removal for 0.3 micron particles, and complete all work no later than May 30, 2025. Technicians must have a minimum of 5 years of HVAC experience and will be required to document their work through labeling, photographic evidence, and completed sign-in sheets during site visits. The project mandates that all filter replacements occur between 8:00 am and 4:00 pm, Monday through Friday, with suppliers providing all necessary materials, labor, and equipment for filter changeout and disposal.

While no specific set-aside designations were explicitly mentioned in the documentation, suppliers must meet several critical qualifications, including current business license, registration with Alabama Buys, and enrollment in the E-Verify program. Bidders must be registered with the Alabama Secretary of State and comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. The contract will be awarded on a unit price basis, with payment terms of net 30 following verification and approval of completed work. Although a specific budget range was not provided, the comprehensive nature of the project covering 48 different DHR office locations suggests a substantial contract value. Suppliers will be evaluated based on their ability to meet technical specifications, demonstrate HVAC expertise, comply with site visit requirements, and provide comprehensive documentation of filter replacement activities across multiple Alabama counties.