DHR_HVAC_filter_replacement_Site_Visit_Schedule_-_Amendment_B_3.24.25.docx

This document is an Amendment B to a site visit schedule for the Alabama Department of Human Resources (DHR) HVAC filter replacement project, specifically detailing site visit logistics for four county offices. The amendment reschedules site visits for Marion, Lamar, Fayette, and Winston Counties on April 23, with specific contact persons and addresses provided for each location. Suppliers are required to contact county points of contact, complete site visits during business hours (8:00 AM to 4:00 PM), and sign in at each site, with explicit warning that failure to comply will result in bid disqualification.

The site visit amendment is part of a broader statewide HVAC filter replacement procurement seeking competitive quotes for filter replacement across multiple DHR facilities. While the amendment focuses on site visit coordination, the overall project involves replacing pleated and HEPA filters with a minimum MERV 13 rating, requiring technicians with at least 5 years of HVAC experience. The project mandates comprehensive documentation, including labeling, photographic evidence, and completed sign-in sheets. Suppliers must be registered with Alabama Buys, have a current business license, be enrolled in E-Verify, and comply with state regulatory requirements. The contract will be awarded on a unit price basis with net 30 payment terms, covering filter replacement at 48 DHR office locations across Alabama.