DHR Etowah HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is seeking qualified HVAC filter replacement contractors for a one-time service across multiple county offices, specifically targeting Blount, Marshall, Etowah, and Cullman Counties. The procurement involves a comprehensive filter replacement project requiring vendors to replace all HVAC filters (excluding boilers and chillers) with pleated MERV 10 rated filters, including HEPA filters where applicable. Contractors must have a minimum of 5 years of HVAC experience and are mandated to attend mandatory site visits for each county location where they intend to submit a quote. The service must be completed no later than May 30, 2025, with work strictly limited to Monday through Friday between 8:00 am and 4:00 pm. Key deliverables include comprehensive documentation of filter replacements, photographic evidence, and adherence to ASHRAE installation standards. Site visits are scheduled for April 4th, with a quote submission deadline of April 9, 2025. Evaluation will likely focus on technical capability, site visit attendance, and comprehensive pricing that includes all associated costs such as travel, labor, materials, filter procurement, and disposal.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must possess a current business license for each awarded office location and be prepared to handle all project expenses within a net 30 payment terms structure. While no specific budget range is detailed in the provided documents, the project appears to be a standardized, multi-county filter replacement initiative with potential for multiple award recipients based on county-specific capabilities. Vendors must be registered in Alabama Buys, comply with E-Verify program requirements, and meet standard state procurement compliance standards as outlined in the Quick Quote Standard Boilerplate. Successful contractors will be responsible for providing new, pleated filters that meet industry standards, with strict prohibition on fiberglass filters. The procurement process is governed by the State of Alabama's Division of Procurement, which maintains rigorous standards for supplier qualifications, tax compliance, and contractual performance.