DHR Escambia Co HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is seeking a qualified contractor to perform a comprehensive HVAC filter replacement service across multiple county offices, with Dekalb County being one of the jurisdictions involved. The procurement is a one-time service requiring replacement of all HVAC filters in county offices, excluding boilers and chillers, with specific technical requirements including using pleated filters with a minimum MERV rating of 13 that meet ASHRAE standards. Mandatory site visits are required for potential suppliers between March 20 and April 21, with suppliers required to attend scheduled visits for each county location they intend to quote, complete a sign-in sheet, and demonstrate a minimum of 5 years of HVAC experience. The full service must be completed by May 30, 2025, with work performed Monday through Friday between 8:00 am and 4:00 pm. Contractors are responsible for providing all necessary filters, conducting proper installation and disposal, coordinating with local DHR points of contact, taking replacement photos, and completing inspection forms. The solicitation is a Round 1 Request for Quote with a response deadline of April 18, 2025, and will be evaluated based on comprehensive service capabilities, technical expertise, and total pricing that includes all associated costs such as travel, labor, materials, and equipment rentals.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly detailed in the provided documentation. Suppliers must maintain a current business license for each awarded office location and be registered in Alabama Buys to participate. While no specific budget range was provided, the contract will be awarded on Net 30 payment terms, with payment processed after verification and approval of completed work. The procurement covers all 67 counties in Alabama, suggesting a potentially significant statewide contract. Suppliers must comply with Alabama state procurement regulations, including tax certifications, immigration law adherence, and E-Verify program enrollment for workers. Additional requirements include out-of-state corporations registering with the Alabama Secretary of State and adherence to the state's standard terms and conditions. The comprehensive nature of the solicitation, requiring detailed site visits and technical expertise, indicates the state is seeking a highly qualified and experienced contractor to ensure efficient and thorough HVAC filter replacement across its county offices.