DHR Cullman HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is seeking a one-time HVAC filter replacement service for multiple county offices, with a specific focus on comprehensive air filtration system maintenance. The procurement involves replacing all HVAC filters across selected county locations, using only pleated filters with a MERV 10 rating and HEPA filters meeting ASHRAE standards. Qualified suppliers must have HVAC technicians with a minimum of 5 years of experience and are required to attend mandatory site visits for each county where they intend to submit a quote. The contract specifications mandate that technicians perform complete filter change-outs, including proper disposal and documentation through signed inspection forms and photographs. Key deadlines include a mandatory site visit schedule on April 4, 2025, with quotes due by April 9, 2025, and all filter replacements to be completed by May 30, 2025. Potential bidders must be registered in Alabama Buys, the state's electronic procurement platform, and must comply with all state procurement guidelines outlined in the standard boilerplate terms and conditions.

While no specific set-aside designations or enterprise restrictions were explicitly detailed in the documents, the procurement appears to be open to qualified HVAC service providers meeting the specified technical requirements. The contract does not indicate a predetermined award value, but suggests a net 30 payment terms structure contingent upon verification and approval of completed work. Suppliers will be evaluated based on their ability to meet technical specifications, demonstrate appropriate HVAC expertise, and successfully complete mandatory site visits. The scope of work covers multiple Alabama county DHR offices, with the potential opportunity extending across various locations statewide. Bidders must also comply with additional state requirements, including E-Verify program verification and tax registration, as outlined in the Quick Quote Standard Boilerplate. The procurement process reserves the state's right to conduct cost and price analyses, inspect delivered services, and maintain flexible contract cancellation options.