DHR Coosa Co HVAC PM FY26

The State of Alabama Department of Human Resources is soliciting quotes through a Round 1 Request for Quote for HVAC preventive maintenance services across multiple county locations in Tuscaloosa County and other regions throughout Alabama. The procurement covers quarterly HVAC preventive maintenance services performed according to detailed specifications provided by DHR, with deliverables including comprehensive equipment inspections, maintenance documentation using standardized forms (Forms A, D, G, and K), and ongoing preventive maintenance at designated DHR office locations. The solicitation requires bidders to complete a mandatory site visit on Wednesday, May 6, 2026, between 8:00 a.m. and 4:00 p.m. to assess HVAC conditions at all service locations; failure to complete the required site visit will result in automatic bid rejection. The due date for quote submission is May 11, 2026. Bidders must be registered in Alabama Buys and participate electronically through the Public Solicitation site. The procurement is structured as a Quick Quote solicitation subject to the State of Alabama's Standard Terms and Conditions, which establish contract performance parameters and compliance requirements throughout the contract term.

The solicitation is open to all qualified suppliers meeting Alabama's procurement requirements, including compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and E-Verify enrollment verification for suppliers employing workers in Alabama. Foreign entities must register with the Alabama Secretary of State before conducting business in the state. No specific set-aside designations for disadvantaged enterprises are detailed in the provided documentation. The contract value shall not exceed $25,000 under the Quick Quote framework, with a maximum contract term of five years from the effective date, subject to annual renewal by written agreement. Price escalation requests may be considered during contract performance if material or labor costs increase significantly, provided increases do not exceed industry-specific price indices or the Consumer Price Index and cannot exceed 5% of annual contract cost. All pricing is subject to cost realism and price reasonableness analysis at the discretion of the Chief Procurement Officer, and the State of Alabama is exempt from sales tax under applicable state law.