DHR Blount HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is seeking qualified vendors to perform a comprehensive HVAC air filter replacement service across multiple county offices, with a specific focus on this iteration targeting county locations. The procurement opportunity requires mandatory site visits for potential suppliers, with a second round of site visits scheduled for April 4th covering Blount and other regional county offices. Suppliers must use pleated filters with a MERV 10 rating and HEPA filters where applicable, ensuring installation follows ASHRAE standards and meets strict quality specifications. Technicians must have a minimum of 5 years of HVAC experience and possess current business licenses. The project involves a one-time service to replace all HVAC filters, excluding boilers and chillers, with a completion deadline of May 30, 2025. Suppliers are required to physically label new filters, document the replacement process through photographs, complete inspection forms, and properly dispose of old filters. The quote submission is due by April 9, 2025, with electronic submission required through Alabama Buys platform.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The procurement appears open to qualified HVAC service providers who can meet the technical specifications and site visit requirements. While no incumbent vendors were identified, the contract appears to be a one-time service with a net 30 payment term processed after verification and approval of completed work. The specification documents suggest this is a localized contract potentially covering multiple counties, though the exact total contract value was not specified. Suppliers must comply with Alabama state procurement regulations, including participation in the E-Verify program and adherence to the Beason-Hammon Alabama Taxpayer and Citizen Protection Act. Vendors will need to provide comprehensive documentation including manufacturer authorizations, professional licenses, and insurance certificates to be considered for the contract.