DHR Autauga Co HVAC PM FY26

The Alabama Department of Human Resources (DHR) is soliciting quotes for quarterly HVAC preventative maintenance services at Autauga County facilities through a Round 1 request for quote process. The procurement covers comprehensive preventative maintenance on all HVAC equipment, including boilers, chillers, and related systems, as well as minor repairs such as filter replacements, thermostat repairs, drain line clearing, duct work repairs, belt replacement, and small refrigerant leak repairs; notably excluded are new unit installations, complete system replacements, and structural modifications. Prospective contractors must hold current State of Alabama HVAC and refrigeration licenses certified by the Alabama Board of Heating, Air Conditioning, and Refrigeration Contractors, Master gasfitter certification for gas-fired equipment servicing, and ensure that all technicians handling refrigerants maintain current EPA universal refrigeration certification per Section 608. The Autauga County location at 203 North Court Street in Prattville operates eleven split-system heat pumps with auxiliary heaters, multiple Trane air handler units, various condenser units, and eight exhaust fans; quarterly maintenance must include mandatory filter replacements using MERV 10 pleated filters, system checks, coil cleaning, drain pan maintenance, and equipment inspections following a sequential schedule. All repairs discovered during preventative maintenance inspections require advance written approval and itemized quotes prior to work authorization, with contractors responsible for all materials, labor, travel, and mileage costs within the quoted unit price. A mandatory site visit is scheduled for Friday, May 8, 2026, between 8:00 a.m. and 4:00 p.m., and responses must be submitted electronically through Alabama Buys by the May 12, 2026 due date.

The solicitation documents do not identify specific set-aside designations or restrictions limiting competition to particular business categories; all qualified contractors meeting the licensing and certification requirements may respond. No incumbent contractor information or current contract details are disclosed in the available documentation. The State of Alabama reserves the right to conduct cost realism and price reasonableness analyses on all bids and requires all suppliers to be registered in Alabama Buys, comply with E-Verify requirements if employing workers in Alabama, provide debarment certifications, and register with the Alabama Secretary of State if they are foreign corporations. Suppliers must also certify compliance with Section 41-4-142 regarding Alabama sales and use tax collection and the Beason-Hammon Alabama Taxpayer and Citizen Protection Act regarding immigration law compliance. The contract may be renewed annually by written agreement for a total contract cost not to exceed $25,000 or a maximum time period of five years from the effective contract date, with price escalation requests considered only if material or labor costs significantly increase, not exceeding five percent of annual contract cost and supported by industry-specific price index documentation.