DHHS Youth Ag Signs

The Michigan Department of Health and Human Services is procuring the production of Youth Ag Signs through the Department of Technology, Management & Budget Printing Services. This bid request seeks the manufacture of 18x24 inch signs printed on white Coroplast material using four-color ink, with bindery services including trimming and grommet placement in the top corners. Rather than specifying a fixed quantity, bidders are asked to propose the maximum number of signs that can be produced within the allocated budget of $3,400.00, with the award based on which vendor can deliver the greatest quantity within this constraint. Packing must employ the best available methods to protect the product, and bidders must provide sample files and PDF proofs as part of their submission. All bids must be submitted online, and evaluation will be based on best price and value to the state, meaning the lowest bidder will not automatically be selected if quality concerns or inability to meet requirements exist. The bid was posted on November 6, 2017, with a due date of November 8, 2017, allowing only two days for proposal submission.

Participation in this procurement is restricted to vendors that are prequalified with the State of Michigan's Print & Mail Management (PMM) program and registered with the State of Michigan prior to bid submission, with prequalification requiring approximately one week. No set-aside designations for disadvantaged enterprises are specified in the available documentation. All bids must be submitted as F.O.B. Destination with prepaid freight to the delivery dock at 7461 Crowner Drive, Lansing, Michigan 48913, and late submissions will not be accepted. Vendors must supply all electronic materials in source software format with revisions, fonts, and images included, plus PDF copies, with all materials becoming the property of the State of Michigan upon delivery. The total budget allocation for this project is $3,400.00, establishing the maximum award value for the selected vendor.