Evaluation Score Card Final.doc

Department of Fire Services

Books and Other Published Materials

RFR #DFS-Books-2022

Respondent/Vendor: ____________________________

Evaluator: ______________________________

Eligibility Screening: Eligibility has been reviewed and determined by the Fiscal Affairs Office. This RFR is open to all public and private entities submitting a qualifying proposal. Electronic responses are mandatory through the CommBuys system. The Procurement Team will read only eligible responses. DFS reserves the right to limit the number of awards.

· Response was received electronically through the CommBuys system

· Bidder payment terms do not require payment in advance in accordance with Section 8.3.

· Bidder complies with FOB Stow payment terms in accordance with Section 6.2 and 8.2 (no shipping charges)

· Bidder has submitted completed and signed W-9

· Bidder has submitted completed and signed Authorized Signatory Listing

· Bidder has submitted completed and signed Authorization for Electronic Funds Transfer (EFT).

· Bidder has submitted completed and signed Prompt Payment Discount Form

· Bidder has submitted completed Non-Collusion Form

· Bidder has submitted a Business Reference Form

· Bidder has submitted and completed Attachment A: Bidder’s Response Sheet

· Bidder has included a catalog/product list/CD/website link

This Respondent is eligible under the terms of the RFR

Fiscal Affairs

Date

Qualifications

5 to 10 years = 2, more than 10 years = 3

Catalog(s)/Product LIST/CD/Website link

Total Score

DISCOUNTS (from attachment a)

5% to < 15% = 2, 15% to < 25% = 3

25% or higher = 4

5% to < 15% = 2, 15% to < 25% = 3

25% or higher = 4

5% to < 15% = 2, 15% to < 25 = 3

25% or higher = 4

* if more than one is provided, only the highest score will be counted.

Total Score

Add 10% for Small Business Purchasing Program (SBPP)

Grand Total

Evaluator’s Final Score:

Initials

Thank you for taking the time to participate in this award process. Please read each response carefully. The evaluation criteria below are taken directly from the RFR. Set your standards high in the course of your review. The first task is to determine if the Respondent has demonstrated an ability to provide the services and fully understands the RFR requirements. You must review the RFR carefully prior to evaluating the responses.

Score 0 If the Respondent does not address a criteria sought by the RFR.

Score 1 If the Respondent’s discussion of the criteria or information provided is poor.

Score 2 If the Respondent’s discussion or information indicates a clear understanding of the criteria and addresses it.

Score 3 If the Respondent’s discussion of the criteria or information provided excels.

To ensure the integrity of the process, you are reminded that you may not communicate directly with any of the Respondents. Additionally, if during your review you determine that you have had or currently have a professional or personal relationship with any Respondent, you must bring this to the attention of Fiscal Affairs and your supervisor immediately. Failure to follow these guidelines may result in our failure to award the contract and may result in significant disciplinary or legal action.

Evaluator’s Final Score: