DFR Fuel Tank Polishing / Cleaning

The City of Dallas Fire Rescue Department (DFR) is soliciting proposals for a thirty-six-month Indefinite Delivery/Indefinite Quantity (ID/IQ) master agreement for diesel and unleaded above-ground storage fuel tank polishing and cleaning services. The procurement covers 59 fire stations and one maintenance division, with tank maintenance requirements spanning multiple 1,000-gallon tanks of various configurations including vaulted, con-vault, and Fire Guard types. Key deliverables include comprehensive fuel tank cleaning and polishing services to be ordered on an as-needed basis throughout the contract term. The solicitation follows a Request for Bid (RFB) process, with bids to be submitted through the Bonfire online solicitation portal by October 17, 2025. A pre-bid meeting was held on September 23, 2025, with vendor questions due by May 29, 2025, and the city will emphasize selecting the lowest responsive and responsible bidder based on technical capabilities and compliance with specifications.

The City of Dallas has implemented local preference programs that may provide advantages to local businesses, potentially allowing local firms to be considered for award if their bid is within 3-5% of the lowest bid. The procurement includes requirements for Minority/Women-owned Business Enterprise (MWBE) participation and mandates specific insurance coverage, including Workers' Compensation ($500,000), Business Automobile Liability ($500,000), and Commercial General Liability ($1,000,000 per occurrence). While specific contract value ranges are not explicitly stated, the city requires vendors with contracts valued at $50,000 or more to meet additional financial and workforce documentation requirements. Vendors must provide a Team Make-Up and Local Workforce Form, though workforce information submission is voluntary unless the project is a federal Disadvantaged Business Enterprise (DBE) or state Historically Underutilized Business (HUB) required project. Contractors must also maintain comprehensive insurance documentation, including certificates naming the City of Dallas as an additional insured.