DFD - Hazmat Services and Equipment

The City of Detroit Office of Contracting and Procurement (OCP), acting on behalf of the Detroit Fire Department (DFD), is seeking qualified vendors to provide comprehensive Hazardous Materials (Hazmat) Services and Equipment through a three-year contract. The procurement specifically requires vendors to supply and support critical hazmat equipment, including 130 new Nite Beam Road Commander 5-Pack units, multi-gas detection monitors, iO4 monitors with docking stations and batteries, calibration gases, and high-visibility lighting solutions. Vendors must also provide routine maintenance and calibration services with a maximum seven-business-day turnaround time, maintain a local service center with loaner units during repairs, deliver initial and refresher training with certifications, conduct quarterly compliance reporting, and offer 24/7 technical support. The evaluation criteria will allocate 35 points for technical compliance and certifications, 30 points for experience with hazmat/public safety clients, 20 points for cost competitiveness, and 15 points for service and warranty commitments. Proposals are due by February 10, 2026, at 3:00 p.m. EST through the EUNA Bonfire portal, with questions accepted until January 15, 2026, at 2:00 p.m. EST.

The procurement includes equalization credits for certified Detroit-based businesses, with credits ranging from 1% to 5% for various business designations such as Detroit Headquartered, Detroit Resident Business, and Detroit Based Business. Vendors must meet minimum qualifications, including at least 10 years of continuous hazmat services experience, factory authorization from original equipment manufacturers, and compliance with NFPA 1225, OSHA 29 CFR 1910.120, and EPA guidelines. Respondents must also submit three years of CPA-certified financial statements and complete various required forms and affidavits, including a Certificate of Authority, Affidavit of Disclosure of Interests, and Non-Collusion Affidavit. While no specific budget range is explicitly stated, the contract will be executed as a Professional Services Contract, with invoices processed within NET 30 days and payment contingent upon City Council approval and a Standard Purchase Order. Successful respondents must also provide comprehensive insurance coverage, including workers' compensation, commercial general liability of $1,000,000 per occurrence, and errors and omission cyber liability of $1,000,000 per claim.