Desktop Computers

McDuffie County Schools, a Georgia public school district serving approximately 3,200 students across five schools, is issuing a Request for Proposal for the procurement of 200 desktop computer units with specified minimum hardware requirements. The required specifications include Intel i5 processors with CPU benchmark ratings of 3000 or higher, 16GB DDR4 memory, 250GB NVMe SSD storage, and non-proprietary hardware with standard connectivity features. Proposals must include separate pricing for desktop units, prep and white glove services (encompassing Windows 11 Pro licensing, system imaging, property labeling, and delivery of an Excel file with device information), and accessories consisting of wired keyboard, wired mouse, mousepad, and five-year warranty. Delivery must include lift gate service to five locations with guaranteed delivery dates upon order placement. The procurement schedule requires proposer questions to be submitted by May 20, 2026 at 4:00 P.M., with answers posted by May 25, 2026 at 4:00 P.M. Sealed proposals must be delivered to Bradley Williamson, Senior Technology Specialist, at the district office in Thomson, Georgia by June 1, 2026 at 10:00 A.M., with proposals to be opened and recorded at 10:30 A.M. the same day, and vendor selection is expected June 8, 2026. Evaluation will be weighted as follows: organizational strength and references (up to 20 points), proposal quality and compliance (up to 20 points), production, inventory, and delivery timing (up to 25 points), and price reasonableness (up to 35 points), for a total of 100 possible points.

The RFP does not specify any set-aside designations or restrictions limiting responses to particular categories of organizations, though proposers must provide references from three Georgia public school systems served within the last five years. No incumbent vendors or current contractors are listed in the procurement documentation. The district reserves the right to accept or reject any or all bids and to award the contract to the lowest responsible bidder or the proposer submitting the best overall proposal, with proposals eligible to be held for up to ninety days following submission. While no specific budget range or award value is disclosed in the available documentation, the procurement is for 200 desktop computer units with associated services and accessories, indicating a substantial purchasing commitment.