Designee Vehicle Examination TPR MVE-1D form

The Kansas Highway Patrol is requesting competitive bids for 80,000 TPR V MVE-1D forms (Motor Vehicle Examination forms used during official VIN inspections for antique vehicle registration) under IFB EVT0010909, with bids due September 17, 2026 at 2:00 PM CST and written questions due August 20, 2026.

Bidders may claim Disabled Veteran Owned Business (DVOB) or Certified Business Bidder (CBB) preference program eligibility with supporting documentation. All bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue, Immigration Reform and Control Act certification, Israel boycott certification, and sexual harassment acknowledgment; failure to provide tax clearance may result in rejection or a ten-day cure period at the State's discretion.

The scope requires 80,000 forms organized in four-part carbonless sets, pre-collated into pads of 25 sets with 40 pads per carton (1,000 forms per carton). Forms must feature black print with red form numbers on Part 1 only, specified paper weights and grades for each part, and sequential numbering. Option 1 requires no missing numbers from 0690001 to 0770000; Option 2 permits identified missing numbers. Pricing is submitted per 1,000 forms for both options and must include all shipping and handling on an F.O.B. Destination, Freight Prepaid basis, with delivery to Kansas Highway Patrol Central Supply in Salina, Kansas. The entire order must ship in one shipment; partial shipments, overruns, and underruns are not permitted. Delivery must occur within a specified number of calendar days after proof approval.

The contract period runs from award through October 31, 2027, with options to renew for four additional 12-month periods. Annual price adjustments are permitted but not to exceed 5 percent. Payment terms are Net 30 days from receipt of goods or invoice, whichever is later. Bidders must demonstrate a minimum of five years of continuous active participation in the applicable industry and provide three references from the past five years. Electronic bid submission to procurement@ks.gov is preferred; mailed or hand-delivered bids must arrive by 2:00 PM CST on closing date. Political subdivisions may utilize the resulting contract under identical terms.