Design, Fabricate and Install Ballpark Bus Stop Shelters

Palm Beach County's Board of County Commissioners and Palm Tran, Inc. issued RFP 16-036-SC for the design, fabrication, and installation of two custom baseball-themed bus stop shelters at the Ballpark of the Palm Beaches in West Palm Beach, Florida. The procurement requires contractors to provide permits, custom design, fabrication, and complete installation of aluminum cantilever shelters capable of accommodating 15-20 people per shelter with specifications including minimum 7-foot interior clearance, maximum 10-foot height, perforated aluminum panels featuring baseball-themed designs, two benches per shelter, wheelchair accessibility, solar-powered lighting, bicycle racks, and graffiti-resistant features designed for a 10-year service life capable of withstanding 160 mph wind loads. Key deliverables include custom design services, fabrication and delivery of two shelters with an optional third shelter, engineering specifications and plans for concrete pads at three locations, and assembly and installation services. Evaluation criteria weighted the scoring as follows: experience and qualifications (30 percent), project approach and understanding (30 percent), key personnel and operations (10 percent), and price proposal (30 percent). A non-mandatory pre-proposal conference was held on June 6, 2016, with proposals due June 24, 2016, at 4:00 p.m.; the selection committee meeting was scheduled for July 8, 2016, with contract commencement on September 1, 2016, and termination on August 31, 2017. Contractors must submit all-inclusive fixed prices covering design, permits, fabrication, delivery, engineering specifications, and installation, and must maintain commercial general liability insurance of $1,000,000 per occurrence while complying with all ADA, FDOT, and Florida Building Code requirements.

The project is federally funded through a Federal Transit Administration grant under Master Grant Agreement FTA MA (21) dated October 1, 2014, subjecting the contract to Davis-Bacon prevailing wage standards for construction work exceeding $2,000, Buy America certifications for steel and iron products, and disadvantaged/small business enterprise (DBE/SBE) participation goals with a non-mandatory 15 percent participation target. No incumbent vendors or current contractors were identified in the solicitation documents. The procurement requires compliance with Florida Administrative Code Chapter 14-20 governing private use of state highway rights of way, including FDOT Design Standards Index Number 700 and restrictions on shelter height, spacing, setbacks, and advertising dimensions. Contractors must provide engineering drawings for concrete pad preparation, which the County will complete independently. While specific budget ranges or award values were not disclosed in the RFP materials, pricing was to be submitted as comprehensive lump sum amounts for each service category, with the County reserving the right to request financial information from bidders at any time during the solicitation process to verify financial stability and capability to perform the contract.