DES - IFB - Herman Miller Office Furniture Services

The Illinois Department of Employment Services (IDES) is seeking a vendor to provide comprehensive Herman Miller office furniture services through an Invitation for Bid (IFB) with contract number 26-427DES-ADMIN-B-47062. The procurement covers furniture assembly, disassembly, retention, repair, and reconditioning of Herman Miller modular furniture across multiple IDES locations throughout Illinois. Qualified vendors must be Herman Miller authorized dealers with a minimum of five years of experience, employ Herman Miller-approved technicians, and maintain 1,700-1,800 square feet of warehouse space for furniture storage. The contract will run from July 1, 2025, through June 30, 2029, with potential renewals extending through June 30, 2035. Key requirements include responding to IDES notifications within 48 hours, completing work during normal business hours, and performing detailed furniture reconditioning that includes tightening hardware, replacing worn components, and cleaning items. Bid submissions are due by May 6, 2025, through the BidBuy platform, with questions accepted in writing until May 3, 2025. Evaluation criteria will focus on responsiveness, vendor responsibility, and lowest overall total price.

The procurement includes provisions for small businesses, allowing small business awardees to subcontract up to 49% of the contract value to non-small businesses. There are domestic product preference provisions prioritizing products manufactured in the United States. Vendors must complete extensive disclosure documentation, including the Vendor Disclosure form and Illinois Procurement Gateway Active Registered Vendor Disclosure, which require detailed information about business operations, ownership, potential conflicts of interest, and compliance with state regulations. The contract mandates comprehensive insurance coverage, including $1,000,000 in general commercial liability and $1,000,000 in auto liability. While a specific contract value is not explicitly stated, the widespread nature of the furniture services across 21 IDES locations suggests a significant procurement opportunity. Additional requirements include compliance with prevailing wage laws, potential tax credits for hiring qualified veterans and ex-offenders, and the possibility of partial or total federal funding. The state reserves the right to reject any or all bids and make awards based on the best interests of the state.