DEQ AQ LEAD Nephelometers

The State of Oregon Department of Administrative Services, Procurement Services, is requesting bids on behalf of the Department of Environmental Quality for up to 50 integrating nephelometers certified as Federal Equivalent Method (FEM) by USEPA, with bids due November 17, 2026 at 1:00 PM Pacific and a voluntary pre-bid conference on October 21 at 10:00 AM Pacific via Microsoft Teams.

FEM certification is the central capability filter. The nephelometers must measure in at least two wavelengths, include an internal sample heater, be user-calibratable with carbon dioxide or other gas standards, and communicate data compatible with DEQ's EnviDAS data acquisition software. The initial purchase order will include up to 20 units with preferred delivery by April 30, 2027; remaining instruments will be ordered subsequently by purchase order with negotiated delivery dates.

Award will be made to the lowest responsive and responsible bidder on nephelometer equipment pricing only; accessories and replacement parts are included in the contract for potential future use but are not evaluated for award determination. Bidders must submit per-unit pricing for all 50 nephelometers and provide percentage discounts off catalog price for accessories and replacement parts. The state applies reciprocal preferences for out-of-state bidders and recycled-materials preferences where applicable. If the price agreement exceeds $500,000 and the bidder has 50 or more employees, a Pay Equity Compliance Certificate from the Oregon Department of Administrative Services is required prior to execution.

The price agreement will have an initial term of ten years from execution, with options to extend. Pricing is established in U.S. funds with specific prices to be included in Exhibit A upon award. The contractor may request price increases no more than once annually, subject to a maximum increase of five percent with 60 calendar days' written notice; the Agency receives immediate benefit of any price decreases offered to other customers. The contractor must maintain Commercial General Liability insurance with minimum limits of $1 million per occurrence and $2 million annual aggregate. Payment is due within 45 calendar days after invoice. Bid prices must remain firm for 60 calendar days following bid opening. Written questions are due November 10, 2026 at 2:00 PM Pacific through the OregonBuys system. Bidders must be registered in OregonBuys and submit mandatory forms including Bid Cover Sheet, Bid Pricing Form, Responsibility Inquiry, and Certified Disadvantaged Business Outreach Plan.