Dept. Of Agriculture & Industries - Auburn Lab - Software System - Animal Health Certificates

The Alabama Department of Agriculture and Industries is seeking a renewal on proprietary software for animal health certificate management at the Thompson Bishop Sparks State Diagnostic Laboratory in Auburn, effective October 1, 2026, with responses due September 30, 2026. The procurement is structured as a Quick Quote with two line items: an Annual Laboratory Fee and EIA Test Result Fees covering 3,500 test results over a one-year contract term (October 1, 2026 through September 30, 2027).

The software creates and manages animal health certificates including EIA, CVI, EECVI, Rabies, VFD, IHC, HHC, and Scripts, with integrated secure digital e-signatures and compliance validation to eliminate manual paperwork. Respondents must provide unit prices for both the Annual Laboratory Fee and per-EIA Test Result Fee; the State reserves the right to conduct cost realism and price reasonableness analysis on all responses.

The contract may be renewed annually by written agreement of both parties up to a total contract cost of $25,000 or a maximum of five years from the effective date. Suppliers must register with Alabama Buys and submit responses electronically through the platform. Compliance requirements include E-Verify enrollment for Alabama-based employees, sales tax certification, and debarment and suspension certifications. The State retains the right to cancel for convenience with notice or under force majeure circumstances. All procurement information is public record subject to state disclosure exemptions; disputes shall be resolved through negotiation or non-binding alternative dispute resolution in Montgomery, Alabama.

The point of contact is Dr. Heather Walz at (334) 844-7262. Technical assistance is available through the Alabama Buys Helpdesk at (334) 353-0700.