Department of corrections central pharmacy HVAC and boiler system

The Wisconsin Department of Corrections is soliciting bids for preventive maintenance and repair services for the Central Pharmacy's HVAC and boiler system located in Waupun, Wisconsin. The procurement is a two-year contract spanning from July 1, 2018, to June 30, 2020, with bids due by July 10, 2018. Bidders must submit proposals to Scott Noreuil via email at scott.noreuil@wisconsin.gov or by mail to the Department of Corrections in Madison. The scope of work includes quarterly preventive maintenance for both HVAC and boiler systems, with mandatory 24/7 emergency repair services. Vendor qualifications are stringent, requiring a minimum of five years in business providing HVAC and boiler services, service technicians with at least two years of experience or manufacturer training on Carrier and Patterson Kelley equipment, and the ability to provide certified technicians for emergency services. The bid evaluation will be based on the lowest total extended cost that meets all specified bid requirements. All parts must be new manufacturer-sourced components unless specifically approved by pharmacy personnel.

The contract opportunity does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to provide detailed cost information, including separate quotes for HVAC and boiler preventive maintenance for each contract year, with quarterly billing. Labor rates must be categorized by service time (standard business hours, after hours, weekends, and holidays), and vendors must submit a parts markup percentage. The bid also requires confirmation of a 30-day warranty on all repairs. While specific budget ranges are not disclosed, the comprehensive nature of the required services suggests a substantial contract value. The geographical jurisdictions associated with this procurement include Eau Claire County and Whitefish Bay Village, though the actual service location is the Central Pharmacy in Waupun. No information is provided about incumbent vendors or existing infrastructure requirements beyond the specified HVAC and boiler systems.