Department Of Agriculture - Pesticide Residue Lab & State Chemical Lab - Boiler and Water Heater Maintenance
Closed State & local contract opportunity Posted
- Solicitation number
- SRC0000036438
- State
- Alabama
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from alabamabuys.gov. Updated .
About this opportunity
The Alabama Department of Agriculture and Industries is soliciting quotes for annual preventative maintenance on two Fulton Endura Boilers (Model EDR-2000) and four Navien Tankless Hot Water Heaters (Model NPE-240A2(NG)) located at the Pesticide Residue Laboratory and State Chemical Laboratory in Auburn, Alabama, with quotes due September 22, 2026.
The boiler maintenance scope includes fuel train, burner, and control panel inspection; replacement of combustion air filters with Fulton part-number-matched filters; venting system examination for tightness, corrosion, and debris; condensate drain system verification; hydronic heating system inspection; gas valve filter leak testing and inspection; cleaning of low water cut-out probes and venturi tubes; burner removal and cleaning; cabinet leak detection and sealing; relief valve testing per manufacturer instructions; and combustion analysis with adjustment as necessary. The hot water heater maintenance includes specified preventative checks aligned to the NPE-240A2(NG) model. Equipment is located at 1171 Wire Road, Auburn, AL 36832.
The total contract cost may not exceed $25,000, including original agreement and all annual renewals, with a maximum term of five years from effective date. The contract may be renewed annually by written agreement of both parties.
All suppliers must register in Alabama Buys and submit responses electronically. Suppliers must certify compliance with state sales tax collection requirements, E-Verify enrollment within five calendar days of notification under the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, and non-debarment status. The State is exempt from sales tax and accepts electronic payment including state credit cards, P-cards, and EFT transfers at no additional cost. Price escalation requests during performance may be considered if justified by documentation and do not exceed 5% of annual contract cost or applicable industry-specific price index increases. Disputes are resolved through good faith negotiation followed by non-binding mediation through the Alabama State Bar Association's Center for Dispute Resolution.
Opportunity text
The Alabama Department of Agriculture and Industries is seeking quotes for an annual preventative maintenance on two (2) Fulton Endura Boilers, Model Number: EDR-2000 and four (4) Navien Tankless Hot Water Heaters, Model Number: NPE-240A2(NG) located at our Pesticide Residue Laboratory and State Chemical Laboratory, 1171 Wire Road, Auburn, AL 36832. Suppliers who need assistance with submitting their quote may contact the Alabama Buys Helpdesk at (334) 353-0700. Service Location: Pesticide Residue Laboratory and State Chemical Laboratory, 1171 Wire Road, Auburn, AL 36832. Equipment: 1. Two (2) Fulton Endura Boilers, Model Number: EDR-2000 Preventative Maintenance Should Include:
- Inspect the fuel train, burner and control panel to ensure components are free of debris and are properly attached to the boilers.
- Replace the combustion air filter with a new filter of the same Fulton part number (type, size, style).
- Examine the venting system (air intake and exhaust piping).
- Venting System - Check all joints and pipe connections for tightness.
- Venting System - Check piping for corrosion or deterioration.
- Venting System - Check piping to ensure it is clear of debris.
- Check the Condensate Drain System to ensure it is Functioning Properly.
- Inspect the hydronic heating system for other problems.
- Leak test and Inspect the filter of the gas valve.
- Clean the low water cut-out probe on the water outlet pipe.
- Clean the venturi with a clean cloth to remove dust build up.
- Remove and inspect burner - clean if necessary.
- Check the cabinet for leaks that would allow unfiltered combustion air to enter the cabinet. Any leaks should be taped or caulked. Damaged gaskets must be replaced.
- Test relief valve per manufacturer's instructions by lifting the lever for five (5) seconds and allowing the valve to snap shut.
- Perform combustion analysis and adjust if necessary.
2. Four (4) Navien Tankless Hot Water Heaters, Model Number: NPE-240A2(NG)
Preventative Maintenance Should Include:
- Check the damper condition inside the back-flow damper through the maintenance port to ensure optimal performance of the system.
- Flush system with descaling solution for 30 minutes each.
***Note To Suppliers: Awarded Supplier must be certified to work on Fulton Endura Boilers and Navien Tankless Hot Water Heaters. The Alabama Department Of Agriculture and Industries reserves the right to request documentation stating the Supplier is certified to work on Fulton Endura Boilers and Navien Tankless Hot Water Heaters.***
Service Period: 10/1/2026 through 9/30/2027 Point Of Contact: Gary Lovelady (334) 240-7149
Files
| File | Type | Posted |
|---|---|---|
| DOPQQBPV4.08.26.pdf |
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