Department Of Agriculture - Annual Agreement - Auburn Lab - Walk-In Cooler Maintenance & Repairs

The Alabama Department of Agriculture and Industries is seeking an annual agreement for maintenance and repairs on a Larkin Laboratory Walk-In Cooler (Model MMT12) at the Thompson Bishop Sparks State Diagnostic Laboratory in Auburn, with proposals due September 23, 2026. The supplier must be certified to work on Larkin Laboratory Walk-In Coolers and may not subcontract the work.

The scope covers preventive maintenance and repair services including but not limited to door gaskets, fans, motors, and condensers at 890 Simms Road, Auburn, AL 36832. The service period runs October 1, 2026 through September 30, 2027. Pricing is submitted on a per-hour basis for labor, per service call for travel and mileage, per-hour for manlift rental, and as a percentage markup for parts; shipping costs are entered as zero.

The contract may be renewed annually by written agreement up to a total contract cost of $25,000 or a maximum term of five years from the effective date. Price increases in any renewal year may not exceed 5% of the annual contract cost and require written approval from both parties. Suppliers must be registered in Alabama Buys and submit responses electronically. All suppliers must comply with Alabama's E-Verify requirements, register with the Alabama Secretary of State if a foreign corporation, and certify compliance with state sales tax collection obligations. The State reserves the right to conduct cost realism and price reasonableness analyses and accepts multiple forms of electronic payment including state-issued credit cards, P-cards, and EFT transfers at no additional cost.

Contact Gary Lovelady at (334) 240-7149 or the Alabama Buys Helpdesk at (334) 353-0700 for submission assistance.