Deodorizer and air freshener service, term contract

Palm Beach County Purchasing Department issued Request for Quotation (RFQ) #150860/CC for a Deodorizer and Air Freshener Service Term Contract on April 24, 2017, with a submission deadline of April 25, 2017, at 4:00 p.m. local time. The procurement seeks a qualified vendor to furnish, install, and provide monthly maintenance services for sanitizing/deodorizing units and wall-mounted air freshener fan units across multiple Parks & Recreation facilities, including Morikami Museum and Japanese Garden, South County Civic Center, and Osprey Point Golf Course, among others. Amendment #1 specified service locations requiring a total of 22 deodorizing units and 2 air freshener units at the Morikami Museum; 15 deodorizing units at South County Civic Center; and 7 air freshener units at Osprey Point Golf Course. The successful vendor must complete installation within five calendar days of contract commencement and perform monthly cartridge and battery changes, chemical replenishment, and unit repairs at no additional cost to the County. All costs for labor, materials, chemicals, transportation, equipment maintenance, and installation must be included in firm fixed unit pricing rounded to two decimal places, submitted on a per-location basis with annual quantities. The contract is structured as an initial twelve-month term with four optional twelve-month renewal periods, subject to mutual written agreement and continued vendor good standing. Vendors must provide evidence of Commercial General Liability Insurance ($500,000 minimum per occurrence), Business Auto Liability Insurance ($500,000 combined single limit), and Workers' Compensation Insurance, along with firm legal name, federal identification number, applicable licenses, and authorized signatures acknowledging compliance with all terms and the County's Non-Discrimination Policy.

A 5% local preference is available for vendors with permanent places of business in Palm Beach County who submit a valid Business Tax Receipt and completed Certification of Business Location with their quotation. Small Business Enterprise (SBE) certified firms submitting bids within 10% of the lowest responsive bid price may be considered for award. Award will be made on an all-or-none basis to the lowest responsive, responsible vendor that responds to all items. The RFQ does not identify any incumbent contractor or current service provider. No specific contract value or budget range was disclosed in the solicitation documents. Responses were required to be submitted via fax or email, and vendors were required to acknowledge receipt of Amendment #1 and include the revised response page with their proposal; failure to do so resulted in automatic rejection.