Dental Panoramic X-ray System - Request for Quote

The Colorado Department of Corrections, on behalf of Garfield County, issued a Request for Quote (Solicitation CAAA 2017000409) for the procurement of a dental panoramic x-ray system with related services and equipment relocation. The primary deliverable is a Planmeca ProMax 2D S3 Panoramic X-Ray Unit or equivalent, which must include SCARA technology, autofocus capability, Anatomically Accurate Extraoral Bitewing program, power conditioners, and open-architecture Planmeca Romexis imaging software compatible with both Mac OS and PC platforms. The solicitation also requires vendors to provide installation, comprehensive staff training, a five-year warranty with five user licenses, and labor to disconnect an existing Gendex Panoramic X-Ray Unit at the Denver Reception and Diagnostic Center, relocate it to the La Vista Correctional Facility in Pueblo, and reinstall and train staff on the relocated equipment. Award will be determined based on multiple evaluation factors including total cost, projected delivery dates, quality and safety considerations, lifecycle costs, and bidder qualifications. Mandatory site visits are required at the Denver facility on October 26, 2016 at 1:00 PM and the Pueblo facility on October 27, 2016 at 1:00 PM, with advance clearance required by October 24, 2016. Quote submissions must be received by November 4, 2016 at 2:00 PM Mountain Time via fax or email to Stephanie Diggs, and all prospective bidders must be registered on the Colorado Vendor Self Service website to respond.

The solicitation includes a preference for Service Disabled Veteran Owned Small Businesses based in Colorado, though no explicit set-asides or restrictions limiting competition to specific business categories are documented. No incumbent vendors or current contractors are identified in the solicitation materials. Bid prices must be submitted on an FOB-Destination basis with freight costs included, and payment terms are assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified, though the State encourages payment terms of less than 45 days with associated discounts. No specific budget range or award value is disclosed in the available documentation. The Department reserves the right to divide awards among multiple bidders if deemed in the State's best interests, and award notifications will be posted on the VSS website following the bid submission deadline.