CAAA 2017000409 Attachment.pdf

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4060/4309 F 719.269.4064

SOLICITATION: CAAA 2017000409

PROCUREMENT TYPE: Commodity & Services

TITLE: Dental Panoramic X-ray System - request for quote.

DESCRIPTION: Provide dental panoramic x-ray system as per the “Items and Specifications” section below.

REQUISITION NUMBER: 201700002702

BID SUBMISSION DETAILS

Submission Deadline: 11/04/16 at 2:00 PM MT

Submissions Accepted Via: Fax & E-mail

Details: Please submit your quote response via fax to # 719-269-4064 or email to stephanie.diggs@state.co.us

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Stephanie Diggs, Purchasing Agent

FROM: Name of firm/DBA _____________________________________________________________________

Remit to Address ____________________________________________________________________________

P.O. Address ________________________________________________________________________________

City/State/Zip_______________________________________________________________________________

Phone ________________________________ Fax _______________________________

Federal Taxpayer/Employer ID Number ______________________VSS or CORE Vendor ID Number _______________________________

Projected delivery date: ___________________ calendar days after receipt of order.

Bidder's printed name _______________________________________________

E-mail address _____________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional)__________________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

mailto:stephanie.diggs@state.co.us http://www.colorado.gov/vss mailto:VSSHelp@state.co.us

GOODS AND SERVICES DELIVERY

Locations:

Denver Reception and Diagnostic Center La Vista Correctional Facility 10900 Smith Road 1401 West 17th Street Denver, CO 80239 Pueblo, CO 81003

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

PURCHASING POINT OF CONTACT

Name: Stephanie Diggs Agency: Department of Corrections Phone: (719)269-4309 Fax: (719)269-4064 Email: stephanie.diggs@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado‟s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department‟s evaluation of the following:

1. the projected delivery dates, as stated in the bidders‟ respective quote responses;

2. quality/safety/security considerations concerning the equipment to be provided;

3. anticipated „life cycle‟ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder‟s qualifications and experience, including the bidder‟s certified status as a Service Disabled Veteran Owned

Small Business based in Colorado, and/or the bidder‟s past performance, and/or

5. any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.

ITEMS AND SPECIFICATIONS: Provide equipment, training, installation, as well as disconnect, move, and reinstall existing Gendex Panoramic X-Ray Unit

1) One (1 ) each, Planmeca ProMax 2D S3 Panoramic X-Ray Unit, or equal with SCARA (Selectively Compliant Articulated Robotic Arm) technology, autofocus feature, Anatomically Accurate Extraoral Bitewing program, Power Conditioners, Intuitive Graphic User Interface, Open-architecture Planmeca Romexis Imaging software, Mac OS/PC compatible, 5 user licenses, 5 year warranty, installation, and staff training.

Bid price each $________________________________________ Manufacturer_________________________________________

Model ________________________________________________ Warranty_____________________________________________

2) Vendor to disconnect existing Gendex Panoramic X-Ray Unit at the Denver Reception and Diagnostic Center (DRDC) in Denver, CO and move the Gendex Panoramic X-Ray Unit to the La Vista Correctional Facility (LVCF) in Pueblo, CO and then reinstall, and train staff on the Gendex Panoramic X-Ray Unit.

Number of hours __________________ Hourly rate $_________________ Total Labor Cost $______________________________

Please provide a breakdown and detailed explanation of any other costs to complete this project which have not already been identified in this solicitation $________________________________________________________________________________________ mailto:stephanie.diggs@state.co.us http://www.colorado.gov/vss

MANDATORY SITE VISITS: All vendors interested in responding to this solicitation will be required to attend two mandatory site visits; at the Denver Reception and Diagnostic Center located at 10900 Smith Road, Denver, CO 80239 on Wednesday October 26, 2016 at 1:00 PM MT and also a site visit at the La Vista Correctional Facility located at 1401 West 17th Street, Pueblo, CO 81003 on Thursday October 27 at 1:00 PM MT. To obtain clearance, please contact Bonnie Kler at bonnie.kler@state.co.us or 970-761-1094 before 12:00 PM on Monday October 24, 2016 with your full legal name, DOB, and driver‟s license number including the State of issue.

TECHNICAL POINT OF CONTACT: Bonnie Kler, Dental Services Coordinator 970-761-1094 or email bonnie.kler@state.co.us

Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-45 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 45 days may not be acceptable to the CDOC, except that proposed payment terms of less than 45 days that include a discount, such as 'Net-45 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2017000409) mailto:bonnie.kler@state.co.us