Dental Appliance Courier Services (IFB S22432225)

The California Prison Industry Authority (CALPIA) is soliciting dental appliance courier services for its Dental Enterprise at the Central California Women's Facility (CCWF) in Chowchilla, California. The procurement, identified as Invitation for Bid (IFB) S22432225, seeks a courier service to transport approximately 1,260 boxes per month (60 packages daily) containing completed dental appliances to various California correctional centers, state hospitals, and veterans hospitals. Packages will typically weigh less than two pounds (90%), with a maximum weight of 10 pounds, and must be delivered within two working days of receipt. Bidders must possess a minimum of three years of experience in comparable courier services, maintain a functioning tracking system implemented for at least six months, and comply with Department of Motor Vehicles commercial carrier regulations. The bid submittal deadline is November 25, 2025, at 3:00 PM Pacific time, with an anticipated award date of November 26, 2025, and a proposed contract start date of December 16, 2025. The contract will have an initial two-year term with an option to extend for one additional year, and will be awarded on a best value basis considering cost, past performance, and bidder experience.

CALPIA does not offer preferences for Small Business, Disabled Veteran Business Enterprise, or other local agency contracting programs. Subcontractors may be used for up to 50 percent of the contract dollar amount. Bidders must provide comprehensive insurance coverage, including Commercial General Liability, Workers' Compensation, and Automotive Liability, with CALPIA and the State of California listed as additional insureds. The solicitation requires multiple certifications, including Economic Sanctions Certification, Darfur Contracting Act Certification, and California Civil Rights Laws Certification. Specific contract infrastructure requirements include a functioning tracking system and compliance with strict security provisions for accessing correctional facilities. While the exact contract value is not specified, bidders must submit pricing for per-package one-way ground delivery and optional fuel surcharges. Contractors will be subject to rigorous security protocols, including personnel background checks, tuberculosis testing, and strict guidelines for facility access and conduct while performing services.