DEM boat registration decals

The Rhode Island Department of Environmental Management (DEM) through the Division of Purchases is seeking a qualified vendor to provide boat registration decals through Request for Quotation RFQ25005147. The procurement requires three distinct types of decals: standard boat registration decals (25,000 sets annually), party/charter boat registration decals (750 sets annually), and boat dealer/manufacturer registration decals (250 sets annually). Each decal set will consist of two identical 3" x 3" decals printed on 4 mil bright white vinyl with fade-resistant inks, permanent super tack adhesive, and overlaminated faces. The solicitation opens February 18, 2025, with responses due March 18, 2025, at 3:00 PM EDT. The anticipated contract term spans approximately two years beginning in Spring 2025, with potential for two optional 12-month renewals contingent upon vendor performance and available funding. Vendors must submit proposals through the Ocean State Procures system and complete registration in the platform to participate in the bidding process.

The procurement includes a mandatory 15% Minority Business Enterprise (MBE) participation requirement, which represents a specific set-aside provision for minority-owned businesses. Vendors must maintain comprehensive insurance coverage, including $1,000,000 in general liability, workers compensation, and automobile liability insurance. While specific award values are not explicitly detailed in the documentation, the scope suggests an annual production requirement of approximately 26,000 decal sets across three categories. The solicitation does not mention incumbent vendors or require specific technology integration. Interested vendors must carefully review all documentation, comply with MBE participation guidelines, maintain required insurance levels, and submit their responses through the designated online procurement system by the stated deadline to be considered for the boat registration decal contract.