Deltav replacement/PPE-01-0113

The Illinois Secretary of State (ILSOS) is issuing a Request for Quote (RFQ) for replacement parts for the Delta V building automation system through procurement number 26PS014066. This solicitation seeks responsive and responsible bids for 16 line items of brand-name equipment and parts with no substitutions permitted, including SETRA static pressure sensors, KELE steam syphons, temperature sensor immersion wells, VSI segmented ball valves, Schneider Electric controllers and network equipment, Schneider Electric software licenses, Windy City Wire shielded plenum cable, temperature sensor probes, Veris pressure devices, and Sola power supplies. All deliverables must be shipped FOB Destination to the Illinois Secretary of State facility at 3701 Winchester Road, Springfield, Illinois, with a delivery deadline of August 1, 2026. Bidders must submit questions in writing to the solicitation contact, Katie Speck at kspeck@ilsos.gov, and must submit pricing in the specified format with unit costs and extended costs for all line items, with shipping included in the total bid price. The contract term commences upon execution through June 30, 2026, with a maximum total term not to exceed ten years including any renewal periods. Award will be made to the responsive and responsible bidder submitting the lowest total cost, and the State retains the right to accept or reject bids, require negotiations, or reject any bid and negotiate with another vendor. The RFQ due date is April 8, 2026, with a posted date of April 2, 2026.

Vendors responding to this opportunity must be authorized resellers of Schneider Electric EcoStruxure products and must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. Bidders must comply with standard Illinois certifications and federal, state, and local laws. The document does not specify any set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or current contractors. Invoicing shall occur at contract completion unless tied to specific milestones or deliverables, with invoices due to the Fiscal Officer at the Springfield address no later than July 31 of any year to avoid claims through the Illinois Court of Claims. The contract value is firm and subject to availability of appropriation, with the ability to be terminated for convenience with thirty days' written notice or for cause immediately upon notice. No specific budget range or award value is listed in the solicitation documentation.