Delivery and installation of palms citywide

The City of Tampa's Parks and Recreation Department is seeking bids for a citywide palm delivery and installation contract, solicitation number 24-P-01056, covering multiple palm species for planting in street rights-of-way and public lands. The procurement requires vendors to provide and install various palm types including Paurotis, Bismarck, Pindo, Mule, Fishtail, Red Feather, Triangle, Chinese Fan, Ribbon, Canary Island Date, Cabbage, Washington, Royal, and Christmas palms in different sizes and configurations. Deliverables include comprehensive palm planting with specific requirements for root ball preparation, installation techniques, and post-installation maintenance, with a detailed technical drawing (Attachment F) providing precise planting specifications. Bidders must provide documentation of business licensing, insurance requirements, and potential subcontractor details. The sealed bid submission is due by 3:00 pm on Wednesday, November 6, 2024, with an initial contract award period of one year and potential renewal options for two additional one-year periods. Vendors must demonstrate qualifications through comprehensive documentation and adhere to strict planting and palm quality guidelines.

The contract includes a significant focus on minority and small business participation, offering a bid discount provision for City of Tampa certified Small Local Business Enterprises (SLBEs) and Underutilized Women and Minority Business Enterprises (U-WMBEs) in the non-professional services category. Certification must be completed prior to the bid opening, with bidders required to include copies of their City of Tampa WMBE and SLBE certificates in the bid submittal. The Good Faith Effort Compliance Plan (GFECP) guidelines mandate specific actions for soliciting and including WMBE/SLBE subcontractors, such as breaking down work into economically feasible portions and providing assistance with bonding and insurance. Bidders can receive up to a 5% discount on their total bid amount for qualifying certifications. While a specific contract value is not explicitly stated, the comprehensive nature of the citywide palm installation project suggests a significant municipal investment. The contract includes provisions for supplemental services like watering and stump removal, with detailed pricing schedules for additional services beyond the primary palm delivery and installation scope.