Delinquent property tax posting services

Greenville County, South Carolina is requesting proposals for delinquent property tax posting services on mobile homes, real property, watercrafts, and airplanes, with proposals due November 2, 2026 at 3:00 PM and questions due October 12 at 5:00 PM.

The scope requires physical posting of delinquent tax notices during 8:00 AM to 8:00 PM, Monday through Saturday. The contractor must respond to customer inquiries within 24 hours, provide completion reports with photographs for each posting attempt, notify the Tax Collector of properties that cannot be posted, and maintain a secure database accessible to the County for a minimum of six years post-posting to track paid and unpaid accounts by date, item number, taxpayer name, address, and Tax Map Sheet number. Unit pricing is required for posting each delinquent tax property, with separate pricing for hard-copy printouts and photographs. Payment terms are net 30 days, and bonding is not required.

The contract term is one year beginning January 1, 2027, with the possibility of four additional annual renewals. The County intends to award by November 16, 2026, conduct contract negotiations between November 16 and December 11, 2026, and issue a Notice to Proceed on December 11. The County reserves the right to award to multiple vendors and to award in whole or in part.

The contractor must obtain comprehensive general liability insurance of $1,000,000 per occurrence with $2,000,000 general aggregate, automobile liability of $1,000,000 per occurrence, and statutory workers' compensation coverage.

Evaluation occurs in two phases. Phase 1 assesses responsiveness to the RFP, experience and past performance, references, pricing, communication during posting, and software requirements, each weighted equally at 16.7 percent. Phase 2 consists of interviews and software demonstrations, each weighted at 50 percent. Vendors must submit a Substitute Form W-9 for tax identification and vendor registration.