Deicing Agricultural Byproducts (ABP) & Salt Brine Statewide

The State of Michigan Department of Technology, Management, and Budget issued Request for Proposal 230000001866 on April 6, 2023, to procure liquid anti-icing and deicing products containing agricultural byproducts (ABP) and salt brine deicer for statewide use by the Michigan Department of Transportation (MDOT) and MiDEAL member agencies across seven regional divisions: Superior, North, Grand, Bay, Metro, Southwest, and University. Bidders were required to submit proposals by April 27, 2023, at 1:59 p.m. Eastern Daylight Time, with bidder questions accepted through April 13, 2023, and answers posted by April 17, 2023. The contract is anticipated to commence on July 1, 2023, and extend through September 30, 2025, with provisions for renewal for up to five additional one-year periods at the State's sole discretion. Contractors must provide both liquid deicer with ABP and salt brine deicer meeting specified material and performance standards, with estimated annual quantities ranging from 2,500 to 188,000 gallons for ABP products and 15,000 to 80,000 gallons for salt brine across regions, and optional monthly 20,000-gallon storage tank rental services. Pricing must be quoted as F.O.B. Destination within government premises with prepaid transportation for orders meeting the 4,500-gallon minimum requirement, and pricing will be firm for the 365-day period from July 1, 2023, through April 30, 2024, with annual adjustments thereafter subject to documented cost change justification and mutual negotiation. Technical evaluation will be conducted on a 100-point scale based on product quality (25 points), service capabilities (25 points), delivery capabilities (25 points), and vendor questions worksheet responses (25 points), with proposals scoring 80 or above eligible for pricing evaluation; the State reserves the right to conduct facility tours, oral presentations, interviews, reference checks, and background checks at its discretion, and to make multiple awards.

The State of Michigan reserves the right to prioritize proposals from qualified disabled veteran-owned or service-disabled veteran-owned businesses under Michigan law and may consider fair market value independently of technical scores. While no incumbent vendors or current contractors are identified in the solicitation documents, bidders without an agricultural byproduct product may still participate in the procurement, though preference may be given to vendors meeting all RFP requirements including ABP product provision. Contractors must maintain comprehensive insurance coverage including $1,000,000 commercial general liability per occurrence, $1,000,000 automobile liability per accident, workers' compensation as required by law, and $500,000 employers liability insurance, with all policies issued by A.M. Best A- VII or higher-rated insurers and naming the State of Michigan as additional insured. Service-level agreements require 100% compliance for timely deliveries, with penalties of 5% to 10% of invoice amounts assessed for non-compliance. Contractor performance must comply with State physical and IT security policies, and contracts valued at $250,000 or greater require State Administrative Board approval. While specific award values are not stated, the scope of geographic distribution across seven MDOT regions and estimated annual volumes suggest substantial contract values, with payment made via Electronic Funds Transfer and subject to a 1% administrative fee on all payments, including transactions with MiDEAL members and other states.