Dehumidifiers, Air Scrubbers & Accessories

Huron Valley Schools, in collaboration with the CoPro+ cooperative purchasing program, is issuing a Request for Qualifications (RFQu) for dehumidifiers, air scrubbers, and accessories targeting educational facilities and public municipalities statewide. The procurement seeks to establish a three-year contract with two potential one-year renewals, focusing on commercial-grade environmental safety and air quality equipment. Specifically, the solicitation requires vendors to provide Phoenix R250 and DryMAX XL dehumidifiers with minimum 130 pints/day extraction capacity, and Global Industrial Commercial Air Scrubbers with HEPA filtration. The evaluation will be comprehensive, assessing proposals based on statement of work (40 points), company profile (25 points), and references (35 points), with a minimum score of 80 points required for contract consideration. Proposals are due by December 2, 2025, with an anticipated master agreement award in January 2026. Vendors must demonstrate at least three years of experience providing similar products within the last five years and submit detailed references. The pricing structure includes a mandatory 2.0% administrative/remittance fee to CoPro+, with vendors required to guarantee price stability throughout the contract term.

The procurement is structured as a cooperative contract, enabling multiple public entities including school districts, counties, and municipalities to utilize the awarded contract through a "piggyback" mechanism. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, vendors must provide pricing on a Free on Board (F.O.B.) Delivered/Destination basis with prepaid transportation charges. Tax exemptions are available for CoPro+ members, who are exempt from sales tax and potentially Federal Excise Tax for direct purchases. The contract allows for promotional pricing, though vendors must return to previous item prices after promotions. While specific award values are not detailed, the solicitation indicates procurement of 20 Phoenix R250 2024 Dehumidifiers, 20 Phoenix DryMAX XL 2025 Dehumidifiers, and 30 Global Industrial Commercial Air Scrubbers with HEPA Filters. Vendors are expected to provide comprehensive documentation including product brochures, manufacturer specification sheets, warranty information, and clear indications of their service areas. The contract terms allow for price adjustments with approval at least 60 days prior to the end of each contract year.