DEFINED POOL - Sponsorship Activation Services for DAV

Denver Arts & Venues (A&V) is seeking an independent contractor to provide comprehensive sponsorship activation and event logistical support for concerts and other events at Red Rocks Amphitheatre through a Request for Proposal (RFP). The scope of work includes detailed sponsorship marketing services such as contract administration, sponsor support, fulfillment and activation oversight, developing sponsorship proposals, managing seasonal activation staff, providing bi-weekly performance reports, and offering corporate partner promotion services. Key deliverables include comprehensive event staffing, sponsorship inventory development, and promotional support specific to Red Rocks Amphitheatre. The RFP requires proposers to submit a resume, letter of interest, two event management project examples, three professional references, and a Diversity and Inclusiveness Form. Critical procurement dates include a pre-bid meeting on January 7, 2025, a deadline for additional questions on January 10, 2025, and the proposal submission deadline of January 23, 2025 at 10:00 AM local time. Proposals will be evaluated by the Arts & Venues marketing and partnership team, with potential interviews for the top three candidates. The anticipated contract will span a maximum of three years between the City and County of Denver and the selected proposer.

This procurement is exclusively a Small Business Enterprise (SBE) Defined Pool solicitation, strictly limited to vendors certified with Denver's Division of Small Business Opportunity (DSBO) prior to the proposal due date. The SBE consultant is required to self-perform a minimum of 30% of the contract work. The contract emphasizes commitment to equity, diversity, and inclusion by supporting historically underutilized businesses. While the previous contract totaled approximately $495,000 over five years, the new contract is anticipated to have similar funding levels. Insurance requirements include Commercial General Liability ($1M per occurrence), Business Automobile Liability ($1M combined single limit), Workers' Compensation, and Cyber Liability ($1M per occurrence). The contract will be effective from the date of City signature through March 31, 2028, with potential for two one-year extensions. Successful vendors must comply with Denver's Small Business Enterprise Ordinance, minimum wage laws, and demonstrate a commitment to environmental sustainability and corporate social responsibility.