Deer Carcass Removal Services
Closed State & local contract opportunity Posted
- Solicitation number
- 2116534
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
Updated .
About this opportunity
The New York State Department of Transportation (NYSDOT) is soliciting bids for Deer Carcass Removal Services across 12 counties including Fulton, Genesee, Herkimer, Livingston, Madison, Monroe, Montgomery, Oneida, Ontario, Orleans, Wayne, and Wyoming. The procurement (IFB #BA24-019) seeks contractors to remove, transport, and lawfully dispose of deer carcasses from state highways and highway rights of way. Contractors must respond to service requests within 24 hours, but no later than 4:00 PM the next business day, with special situations requiring a 4-hour response time. The contract term is five years from the date of approval by the State Comptroller, with bids due on January 2, 2025, at 11:00 AM. Evaluation criteria include the lowest responsive and responsible bidder based on the Grand Total Bid Amount per lot, with pricing to be net and inclusive of all removal, transportation, and disposal costs. Bidders can submit proposals for one lot, multiple lots, or all lots, and must be registered with the NYS Department of Labor by December 30, 2024. The last day for inquiries and clarification requests is December 19, 2024.
The procurement includes no specific set-aside designations for disadvantaged businesses, with NYSDOT noting that the contract does not offer sufficient opportunities to set goals for Disadvantaged Business Enterprises (DBE), Minority/Women-Owned Business Enterprises (MWBE), or Service-Disabled Veteran-Owned Businesses (SDVOB). However, certified firms are encouraged to submit bids as prime contractors. The preliminary bid results indicate eight companies submitted bids, including Bella Paving Inc, Big Buck Pick-up, Jeffrey R. Fletcher, Loomacres Inc, NDW Construction, Simonsen Enterprises, Jason Briskie, and Toby Edwards. Bid amounts vary significantly, with Loomacres Inc submitting bids ranging from $54,000 to $390,000 across different lots. The total estimated annual carcass removal is approximately 4,965 carcasses, with individual county volumes ranging from 135 carcasses in Montgomery County to 975 carcasses in Monroe County. The contract includes an annual Economic Price Adjustment provision effective April 1st of each year, capped at 5% per year, with no minimum order requirements.
Opportunity text
The New York State Department of Transportation (NYSDOT) is soliciting proposals and bids for Deer Carcass Removal Services.
See IFB (under Documents Tab of this CR Ad) for complete details of the solicitation opportunity, including METHOD OF AWARD, QUALIFICATION OF BIDDERS, and STATEMENT OF WORK/SCOPE.
Interested business entities can also inquire as to availability of the Bid Package in writing, and are encouraged to inquire via email to "Purch-Assist@dot.ny.gov", stating their interest in the release of the IFB, and requesting to be placed on the Bidder's List. When requesting a bid solicitation package, please provide full business entity name, address, contact telephone number, and the business entity's federal employer identification number (FEIN). Bid solicitation material can be obtained through the CR Ad, requested electronically (via email) or hard copy (via mail). Such inquiries should include the phrase "BA24-019 "Deer Carcass Removal Services" in the Subject Line of the email. If you do not have access to email, please call the Purchasing Office at (518) 457-4401.
(Due to statutory restrictions on Procurement Lobbying, no DOT employee may disclose any "material information" related to this proposed procurement to any other person not employed by DOT prior to the public release of the actual IFB. The term "material information" does not apply to ministerial matters such as the time and place and manner of submitting a bid proposal, or the anticipated IFB release date. Although this advertisement designates official contact persons with respect to this proposed procurement, additional "limited contact" persons may be identified in the IFB.)
The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to a written Department solicitation, request for proposal or invitation for bid that it will affirmatively insure that in any contact entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.
For purposes of this procurement, the NYS Department of Transportation has
conducted a comprehensive search and determined this contract does not offer
sufficient opportunities to set goals for participation by certified DBE, MWBE,
and/or SDVOB firm subcontractors, service providers, and suppliers. This project
may present a direct opportunity for certified firms to participate as prime
contractors and certified firms are encouraged to submit bids.
IMPORTANT INFORMATION FOR BIDDERS
Effective December 30, 2024, no Contractor may submit a bid for public work in New York State unless they are registered with the NYS Department of Labor. Bids received from unregistered Contractors shall be deemed Non-responsive. Additionally, no Subcontractor may commence work on a public work project unless they are registered with the NYS Department of Labor. Requests for approval of unregistered Subcontractors will be denied. Further information is available at Contractor and Subcontractor Landing | Department of Labor.
Service-Disabled Veteran-Owned Set Aside: No
Total MWBE Participation Goals: 0%
Service-Disabled Veteran-Owned Business Contracting Goal: 0%
Disadvantaged Owned Sub-Contracting Goal: 0%
Due date:01/02/2025 11:00 AM
NYSDOT Purchase will accept inquiries and requests for clarification relative to this IFB until C.O.B., 12/19/24
Contract term: 5 years
County(ies): Fulton, Genesee, Herkimer, Livingston, Madison, Monroe, Montgomery, Oneida, Ontario, Orleans, Wayne, Wyoming
Business entities awarded an identical or substantially similar procurement contract within the past five years:
NA
Files
| File | Type | Posted |
|---|---|---|
| BID PROPOSAL BA24-019.pdf | ||
| Bidders Worksheet BA24-019.xls | XLS spreadsheet | |
| IFB BA24-019.pdf | ||
| BA24-019 Preliminary bid results.pdf |
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