Deck-Over Gooseneck Trailers

The Commonwealth of Kentucky's Division of Administrative Services, on behalf of the Department of Military Affairs, issued Request for Bid (RFB) 758 2500000625 on April 17, 2025, for the procurement of deck-over gooseneck trailers. This solicitation seeks two distinct line items: one 2025 8.5 x 25+10 heavy-duty low-profile gooseneck trailer featuring a 12.19 lb/ft I-beam frame, dual 12K drop-leg jacks, hydraulic tilt beavertail with 5,000 lb payload capacity, LED lighting, and a minimum three-year warranty; and two Diamond T 28-foot deck-over gooseneck equipment trailers with 12-inch I-beam construction, dual 15,000 lb electric brake axles, two 12K hydraulic jacks, 30,000 lb GVWR capacity, and dual 40-inch flip-over ramps. All trailers must be delivered to either Frankfort or Lexington, Kentucky, before June 30, 2025, with vendors required to specify delivery timeframes in working days. Bids are evaluated using a best value ranking approach weighted at 90 points for price and 10 points for delivery, with the lowest-priced compliant bid receiving maximum points. Vendors must submit questions by April 24, 2025, at 10:00 AM ET, with bids due electronically through the Commonwealth's eProcurement system by May 1, 2025, at 1:30 PM ET; a bid reading will occur at 3:30 PM ET on the same date. Mandatory pre-award documentation includes Revenue Form 10A100, Required Affidavits addressing campaign finance law compliance, Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability Insurance of $1,000,000 combined single limit for delivery, with proposed pricing remaining valid for 60 days after the bid due date.

The procurement applies reciprocal preference to Kentucky resident bidders and provides applicable preference points to qualified bidders, including Kentucky Correctional Industries, creating a potential advantage for in-state vendors who can demonstrate compliance with Kentucky tax registration and residency requirements. No set-asides for disadvantaged enterprises are specified in the solicitation documents, and there are no incumbent vendors or restrictions on organizational type, allowing all qualified vendors to compete; however, vendors bidding on the second line item must provide a list of authorized Kentucky dealers capable of providing parts and service. The solicitation does not specify an incumbent contractor or reference existing infrastructure requiring integration. The procurement is unrestricted regarding online bidding, meaning vendors may submit bids electronically, and the Commonwealth reserves the right to cancel the RFB if responses exceed available funding. While an explicit budget range or award value is not stated in the available documentation, the procurement represents an indefinite-quantity award contract for use by the Department of Military Affairs as needed, with awards made by line item to allow vendors to bid on one or more items.