Debt Management Software

The City of Cincinnati, located in Hamilton County, Ohio, is seeking proposals for a comprehensive debt management software solution to replace its current Excel-based tracking and forecasting system. The procurement aims to acquire a Software-as-a-Service (SaaS)/cloud-based platform capable of managing the city's entire debt portfolio, including general obligation, economic development revenue, and water works debt. The software must support five initial users and provide robust functionality for debt issuance, management, analysis, and reporting, with required implementation services such as planning, installation, configuration, testing, and user training. Potential vendors must submit written questions by December 10, 2025, at 12:00 PM ET, with final proposals due January 13, 2026, at 12:00 PM ET through the City's Bonfire portal. The evaluation criteria will include Experience and Qualifications (5%), Technical Approach/Software Solution (25%), Implementation Timeline (10%), Oral Interview/System Demonstration (50%), and Cost & Budget (10%), with the contract term spanning five years and two potential one-year renewal options.

The City has established Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) subcontracting goals of 0% for this procurement. Vendors must comply with Cincinnati Municipal Code provisions, including Equal Employment Opportunity requirements and Small Business Enterprise/Local Business Enterprise Program aspirations. Insurance requirements are comprehensive, including Workers' Compensation, General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Professional Liability ($1,000,000 per occurrence/$3,000,000 aggregate), and Automobile/Umbrella coverage ($1,000,000 minimum). The city's current debt portfolio totals $977,231,891, with $491,685,681 in General Obligation Debt and $485,546,210 in Revenue Debt, suggesting a significant potential project scope. The selected vendor must demonstrate the ability to integrate with the City's existing Enterprise Resource Planning (ERP) system and transfer the current Excel-based debt database to the new platform. The City reserves the right to terminate the agreement with seven days' written notice and may reject any and all responses.