DDL Vision Testing Equipment

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Transportation Cabinet (KYTC) Department of Vehicle Regulation, is issuing a Request for Bid (RFB 758 2500000457) for the procurement of DDL Vision Testing Equipment. The solicitation seeks 125 units of Optec 1000DMV Vision Screening Systems with state-specific Kentucky slide packages to be delivered to the KYTC Division of Drivers Licensing at 200 Mero Street, 2nd Floor, Frankfort, Kentucky. Each vision screening system must include night vision and peripheral vision testing capabilities, a remote control panel, headrest switch activator, portability features with no moving parts, lens cleaner, headrest, tissues, recording forms, and instruction manuals. The equipment specifications require custom-designed Kentucky slides measuring 6.25 x 4.75 inches that meet DMV visual acuity testing standards as defined in the solicitation attachments, with no substitutions permitted. All pricing must be quoted F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for all freight charges and shipping costs included in bid offers. The evaluation will be based on a best value ranking approach with pricing weighted at 90 points and delivery weighted at 10 points, with the lowest-priced compliant bid receiving maximum points; delivery time must be stated in specific working days rather than generic phrases. Written vendor questions are due by February 10, 2025 at 10:00 AM ET, with bids due by February 18, 2025 at 1:30 PM ET, and a bid reading scheduled for 3:30 PM ET on the closing date via conference line. All bids must be submitted electronically through the Kentucky eProcurement system, and vendors must be pre-registered in the Vendor Self Service System at least 24-48 hours prior to submission.

Kentucky resident bidders may receive reciprocal preference, and qualified bidders—including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualifying nonprofit organizations serving individuals with severe disabilities—may receive preference equal to 15-20 percent of maximum available points. Vendors claiming resident bidder status or qualified bidder status must submit the appropriate affidavits as detailed in Attachment B, requiring attestation that specific business conditions have been met and notarization by an authorized representative. Prior to award, vendors must submit proof of tax registration, required affidavits, Secretary of State registration if applicable, and EEO forms if applicable. Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate is required prior to award, with the Commonwealth listed as an additional insured; additionally, Automobile Liability Insurance of $1,000,000 combined single limit is required if the vendor will deliver items or perform on-site services. This is a re-solicitation of RFB 758 2500000350, which closed on January 23, 2025 without award, indicating that no incumbent vendor or current contractor is currently in place. No specific award value or budget range is provided in the solicitation documents; however, the contract is awarded as a group requiring all line items to be bid, with pricing proposals valid for a minimum of 60 calendar days after the bid due date.