DDL Vision Testing Equipment

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Transportation Cabinet (KYTC) Division of Drivers Licensing, is conducting a Request for Bids (RFB 758 2500000350) for the procurement of vision testing equipment. The solicitation seeks 125 units of Optec 1000DMV Vision Screening Systems with comprehensive specifications including night vision and peripheral vision test capabilities, remote control panels, headrest switch activators, and associated accessories such as lens cleaners, headrest tissues, recording forms, and instruction manuals. The procurement also includes Kentucky-specific slide packages measuring 6.25 x 4.75 inches produced on high-quality photographic film sandwiched between glass to enable the DMV machines to test visual acuity standards. The equipment must be new, current-year model units in first-class condition with complete instruction and operating manuals, and all delivery must be made to the KYTC Division of Drivers Licensing at 200 Mero Street, 2nd Floor, Frankfort, Kentucky 40622, with vendors responsible for all freight charges on an F.O.B. Destination Freight Prepaid and Allowed basis. The solicitation was issued on January 8, 2025, with written vendor questions due by January 15, 2025 at 10:00 AM ET and bids due by January 23, 2025 at 1:30 PM ET, with bid readings conducted electronically via conference line at 3:30 PM ET on the closing date. The Commonwealth will evaluate bids using a best value ranking approach allocating 90 points to price (with the lowest bidder receiving maximum points and other bids scored proportionally) and 10 points for delivery time stated in working days, and bidders must submit all responses electronically through the Commonwealth eProcurement system with proposed pricing remaining valid for a minimum of sixty calendar days after the bid due date.

Kentucky resident bidders and qualified bidders as defined by Kentucky Administrative Regulation 200 5:410 are eligible for reciprocal preferences and point enhancements; however, all bidders must submit required pre-award documentation including Revenue Form 10A100 if applicable, a Certificate of Authority for foreign entities, required affidavits attesting to campaign finance compliance and bidder status, and proof of Commercial General Liability Insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate, as well as Automobile Liability Insurance with $1,000,000 combined single limit if applicable. The solicitation specifies that the equipment is manufactured by Optec with no substitutions permitted, and the contract will serve as an award contract for use by KYTC as needed. All quoted prices must exclude Federal Excise Tax and Kentucky Sales or Use Tax, and a one percent per day deduction applies to invoices for each day delivery is delayed beyond the contracted due date. The solicitation documents indicate that the Commonwealth reserves the right to deem vendors ineligible for non-compliance with solicitation provisions, and inquiries should be directed to Stephanie Durr at 502-564-6521. While the specific contract award value is not stated in the solicitation documents, the nature and scale of the procurement (125 units of specialized vision screening equipment with accessories and delivery requirements) suggests a substantial procurement value.