DDL Vision Testing Equipment

The Commonwealth of Kentucky, through the Finance and Administration Cabinet on behalf of the Department of Vehicle Regulation (Kentucky Transportation Cabinet Division of Drivers Licensing), is soliciting bids for DDL Vision Testing Equipment via Request for Bids (RFB) 2400000341. The procurement seeks 100 units of Optec 1000DMV Vision Screening Systems equipped with Kentucky-specific test slides and ancillary components including night vision testing capability, peripheral vision testing, remote control panel, headrest switch activator, lens cleaner, headrest tissues, recording forms, and instruction manuals. The Kentucky slides are custom photographic film products sandwiched between glass (6.25 x 4.75 inches) designed to meet Kentucky DMV visual acuity standards with no substitutions permitted. Equipment must be new, current year models in first-class condition, quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, and delivered to 200 Mero Street, 2nd Floor, Frankfort, Kentucky 40622. The solicitation was released on January 11, 2024, with written questions due by January 18, 2024 at 10:00 AM ET and bid closing at January 25, 2024 at 1:30 PM ET. All bids must be submitted electronically through the Commonwealth eProcurement system; vendors must be pre-registered in the Vendor Self Service System, allowing 24 to 48 hours for registration completion. Evaluation will employ a best value ranking approach with Price weighted at 90 points and Delivery at 10 points (100 total), with the lowest-priced bidder receiving maximum points and subsequent bidders scored proportionally. Delivery time must be specified in working days, with 1% daily invoice deductions for each day delivery is missed.

Bidders must comply with applicable Kentucky statutes, Equal Employment Opportunity requirements if applicable, accessibility standards, and mandatory representations regarding tax compliance, boycott provisions, and lobbying prohibitions. Successful bidders must maintain Contractor's General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with Kentucky worker's compensation insurance, with ACCORD certificates naming the Finance and Administration Cabinet as additional insured. The solicitation includes optional affidavit requirements for resident bidder status claims and qualified nonprofit bidder status for nonprofits serving individuals with severe disabilities; resident bidders must demonstrate one year of prior Kentucky corporate income tax filings, unemployment insurance payments, and active workers' compensation coverage. No specific set-aside designations or restrictions limiting bidder types are noted in the solicitation beyond standard compliance requirements. No incumbent vendors or existing contractors are identified, and no estimated contract value or budget range is disclosed in the available documentation. The contract will be awarded on a best value basis to a single vendor for all line items with no specified contract term or renewal options.