DCT Cambridge Facilities Mowing

The State of Minnesota, Department of Direct Care and Treatment, is seeking a one-time contract through a formal Request for Bid (RFB) for biweekly mowing and trimming services at Cambridge State Hospital and the Garden of Remembrance Cemetery, located in Isanti County. The procurement involves approximately 20 acres at Cambridge State Hospital (1425 East Rum River South, Cambridge, MN) and approximately 3 acres at the Garden of Remembrance Cemetery (2101 Scidmore Parkway, Cambridge, MN), with services to be performed biweekly from April 13, 2026 through October 12, 2026, totaling 14 service occurrences. The contract pricing structure is set at $1.00 per biweekly service per occurrence for both properties combined, with all costs including duties, permits, licenses, registrations, taxes, overhead, profit, and proper disposal of materials to be included in the quoted price. Responders must submit bids electronically through the SWIFT Supplier Portal no later than 2:00 PM Central Time on March 3, 2026, with a mandatory site visit scheduled for 1:00 PM on February 23, 2026 at Cambridge State Hospital. All questions and clarification requests must be submitted in writing to Sara Mock (sara.mock@state.mn.us) by 2:00 PM Central Time on February 25, 2026. The State will award the contract to the lowest responsible bidder meeting all specifications and terms and conditions, and bidders are encouraged to indicate any available prompt pay discount options.

The State offers a 12 percent preference point advantage to businesses certified as targeted group, economically disadvantaged, or veteran-owned, as well as a 6 percent preference for eligible DEED/DHS providers. Non-Minnesota contractors exceeding $50,000 in cumulative calendar year payments are subject to 8 percent withholding unless an exemption is obtained from Minnesota Revenue. The estimated total dollar value for the contract ranges from $14,000 to $28,000 annually, though this does not constitute a minimum or maximum obligation. Contractors must maintain comprehensive insurance coverage including Commercial General Liability ($2,000,000 per occurrence/$2,000,000 annual aggregate), Commercial Automobile Liability ($2,000,000 combined single limit), and Workers' Compensation insurance in accordance with state statutory requirements. The contract is non-exclusive with no guaranteed minimum or maximum usage and may be terminated for convenience with 30 days' written notice, for breach, or for insufficient funding from the Minnesota Legislature. The contract term runs from April 13, 2026 to October 12, 2026, with an option for extension of up to one additional year in increments as determined by the State. Payment terms are Net 30 days following receipt of an undisputed invoice, in accordance with Minnesota Statute 16A.124.