DCT_Cambridge_Facilities_Mowing.pdf
PDF 28 KB Posted
- Attached to
- DCT Cambridge Facilities Mowing
- Solicitation number
- 2000017968
- Issued by
- Isanti County, Minnesota
About this file
This is a Request for Bid (RFB) issued by Minnesota's Direct Care and Treatment agency for mowing services at Cambridge State Hospital and the Garden of Remembrance Cemetery. The solicitation seeks a one-time contract for bi-weekly mowing services at both properties, with 14 service occurrences specified. Responses must be submitted electronically through the SWIFT Supplier Portal no later than March 3, 2026 at 2:00 PM. A site visit is scheduled for February 23, 2026 at 1:00 PM at Cambridge State Hospital, located at 1425 East Rum River South, Cambridge, Minnesota, with attendance recommended. Questions and clarifications must be submitted in writing to Sara Mock (sara.mock@state.mn.us) by February 25, 2026 at 2:00 PM. The contract period extends through October 12, 2026, and the state reserves the right to award items separately, by grouping, or by total, whichever is most advantageous.
The solicitation requires bidders to provide pricing per service unit for the bi-weekly mowing and indicates that the price should include services for both properties. Responders must upload all required attachments and confirm their submission through the SWIFT portal. If awarded, contractors must provide proof of insurance as detailed in the contract documents. The state will award the contract to the lowest responsible bidder meeting all specifications and terms and conditions. Bidders are encouraged to indicate prompt pay discount options and may be eligible for consideration under Minnesota's Small Business Procurement Program if they meet applicable criteria. Registration as either a bidder or supplier is mandatory for participation.
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Text version
Event Description The purpose of this solicitation is to enter into a one-time contract with a responsible bidder for the Mowing services at Cambridge State Hospital and the Garden of Remembrance Cemetery
THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. Non-Electronic and email responses will not be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details.
QUESTIONS. Any questions and/or clarifications in regard to the solicitation shall be made in writing to Sara Mock, sara.mock@state.mn.us. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation, the Responder must immediately notify Sara Mock in writing of such error and request modification or clarification of the document. All questions should be submitted no later than 2:00 PM, February 25, 2026. The State is not obligated to answer questions submitted after the questions/clarifications due date and time. Responders are not to contact anyone within any other State Agency regarding this solicitation.
SITE VISIT. Site visit will take place on 1:00 PM, February 23, 2026 at the Cambridge State Hospital located at 1425 E Rum River South; Cambridge MN. Attendance is recommended.
SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to this Event in the Supplier Portal may contact the Contractor Assistance Helpdesk: 651.201.8100, Option 1. Option 1.
General Comments
- **ATTENTION RESPONDERS**
You must submit all responses electronically through the SWIFT portal. Non-Electronic and email responses will not be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details. Please be aware there are attachments included in this event. The supplier is responsible for reviewing all RFB Documentation
DOCUMENTS INCLUDED WITH THIS SOLICITATION:
1. Conference Request for Bid (RFB)
2. Sample Contract and Exhibits
3. Attachments
Your bid is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation page.
If your response does not comply with the solicitation requirements, it will be rejected. Direct Care and Treatment will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions.
The State of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.
Thank you for your interest and participation.
Note: Suppliers registered only as bidders must register as suppliers before they can be awarded an event. Make sure that the registration occurs prior to notice of the intent to award.
Event Details
PUBLIC EVENT DETAILS
Agency: Direct Care and Treatment Contact: Mock,Sara Jo Phone: 651/539-6957
Email: sara.mock@state.mn.us
Event ID Format Type Page H5101-2000017968 Sell RFx 1 Event Round Version 1 1 Event Name DCT Cambridge Facilities Mowing Start Time Finish Time 02/18/2026 14:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Direct Care and Treatment Contact: Mock,Sara Jo Phone: 651/539-6957
Email: sara.mock@state.mn.us
Event ID Format Type Page H5101-2000017968 Sell RFx 2 Event Round Version 1 1 Event Name DCT Cambridge Facilities Mowing Start Time Finish Time 02/18/2026 14:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
PROMPT PAY:
What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply
Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Direct Care and Treatment Contact: Mock,Sara Jo Phone: 651/539-6957
Email: sara.mock@state.mn.us
Event ID Format Type Page H5101-2000017968 Sell RFx 3 Event Round Version 1 1 Event Name DCT Cambridge Facilities Mowing Start Time Finish Time 02/18/2026 14:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Direct Care and Treatment Contact: Mock,Sara Jo Phone: 651/539-6957
Email: sara.mock@state.mn.us
Event ID Format Type Page H5101-2000017968 Sell RFx 4 Event Round Version 1 1 Event Name DCT Cambridge Facilities Mowing Start Time Finish Time 02/18/2026 14:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 14 UOM: EACH Bid Qty: 14
Reserve Price: No
Description: Bi-weekly mowing of DCT Cambridge Facilities.
(Price per service to include both properties.)
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Direct Care and Treatment Contact: Mock,Sara Jo Phone: 651/539-6957
Email: sara.mock@state.mn.us
Event ID Format Type Page H5101-2000017968 Sell RFx 5 Event Round Version 1 1 Event Name DCT Cambridge Facilities Mowing Start Time Finish Time 02/18/2026 14:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Direct Care and Treatment Contact: Mock,Sara Jo Phone: 651/539-6957
Email: sara.mock@state.mn.us
Event ID Format Type Page H5101-2000017968 Sell RFx 6 Event Round Version 1 1 Event Name DCT Cambridge Facilities Mowing Start Time Finish Time 02/18/2026 14:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 14 UOM: EACH Description: Bi-weekly mowing of DCT Cambridge Facilities.
(Price per service to include both properties.)
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: CSS CAMBRIDGE
1425 EAST RUM RIVER DR S
CAMBRIDGE MN 55008-2569
United States
Quantity: 14 Due Date: 10/12/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Direct Care and Treatment Contact: Mock,Sara Jo Phone: 651/539-6957
Email: sara.mock@state.mn.us
Event ID Format Type Page H5101-2000017968 Sell RFx 7 Event Round Version 1 1 Event Name DCT Cambridge Facilities Mowing Start Time Finish Time 02/18/2026 14:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Direct Care and Treatment Contact: Mock,Sara Jo Phone: 651/539-6957
Email: sara.mock@state.mn.us
Event ID Format Type Page H5101-2000017968 Sell RFx 8 Event Round Version 1 1 Event Name DCT Cambridge Facilities Mowing Start Time Finish Time 02/18/2026 14:00:00 03/03/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .