DCSD SN26-001 Purchase and Installation of Cooler-Freezer at Chapel Hill Middle School

The Douglas County School System in Georgia has issued Request for Proposal 26-001 for the purchase and installation of a walk-in cooler/freezer unit with shelving at Chapel Hill Middle School located at 3989 Chapel Hill Road, Douglasville, Georgia. The procurement requires a complete turn-key operation including removal of existing equipment and installation of new refrigeration systems with specific dimensions of approximately 27'10" x 12'8" x 8'6" for the freezer and 18' x 12'8" x 8'6" for the cooler. The deliverables include THERMO-KOOL modular construction panels, refrigeration units (model RFON600L4AEANT for freezer and RFON180E4AEANT for cooler), and Metro shelving units totaling 80 posts and various shelf sizes for the freezer and 36 posts with assorted shelves for the cooler. Respondents must demonstrate a minimum of five years' experience in similar projects, preferably with public school systems, and provide references from at least three Georgia public school systems. All services must be performed by direct employees of the awarded respondent with no subcontracting permitted. The evaluation criteria include experience and capabilities (50 points), services provided and operational procedures (60 points), price (80 points), and exceptions/alternatives with proposed timetable (10 points) for a total of 200 points. A mandatory pre-bid meeting is scheduled for January 5, 2026, at 10:00 a.m. EST at Chapel Hill Middle School, with sealed proposals due Friday, January 23, 2026, at 2:00 p.m. EST to Danielle Freeman, Executive Director of School Nutrition, at 11490 Veterans Memorial Highway, Douglasville, GA 30134.

There are no set-aside designations or restrictions limiting the types of organizations that can respond to this procurement. Respondents must maintain Commercial General Liability Insurance with limits of $1,000,000 per person and per occurrence, Business Automobile Liability Insurance of $1,000,000, and Workers' Compensation Insurance with limits of $500,000 per accident. The contract term extends through completion of installation and one-year warranty coverage on parts and labor, with a ten-year warranty on foamed-in-place panels. Pricing must be submitted on Exhibit C with all costs included for equipment, materials, delivery, installation, and labor, with prices remaining firm for the contract period unless economic adjustments are mutually agreed upon based on the Consumer Price Index. The Board of Education is expected to approve the award by Monday, March 2, 2026, with a Notice to Proceed issued by Friday, March 20, 2026. Payment terms are Net 30 days from delivery or invoice receipt, whichever is later, with the School System exempt from sales taxes. No specific budget range or award value is disclosed in the RFP documentation.